Finance Assistant at FHI 360

FHI 360

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Position: Finance Assistant

Job Time: Full-Time

Job Type: Contract

Place of Work: Axum, Tigray Region - Ethiopia

Posted date: 2 weeks ago

Deadline: Submition date is over

Organization Overview

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today's interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Tigray, Afar, and Amhara regions focusing on emergency health, nutrition, and WASH activities to support the goal of reducing morbidity and mortality. Under the supervision of the Finance Officer, the Finance Assistant will support day-to-day transactions, including field cash payments, maintaining cost reports, and managing invoices and receipts.

Accountabilities:

• Maintained accounts records and ensured payments are allocated to the correct project and budget line.
• Ensure that shared costs are allocated appropriately across projects.
• Ensure timely and accurate payment of Health Extension Workers, volunteers, and field transactions.
• Confirm that payment related to field finance transactions have the necessary documentation as outlined in fhi360procurement policies and procedures for all goods and services
• Ensure that all transactions are booked daily into the cash book by guidelines.
• Ensure that proper authorization has been obtained before any payment takes place.
• Ensure that all vouchers are properly coded (project no., budget line, and G/L account).
• Processing all payments on time.
• Maintenance of a proper and transparent filing system of all documents related to finance.
• Confirm availability of funds before authorization of project expenditures.
• Ensure all financial transactions have the required supporting documents.
• Handling all finance-related work when the finance officer is on leave.

Problem Solving & Impact:

• Works on problems that are moderate in scope and require judgment in resolving or making recommendations.
• Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Typically reports to a Finance Officer.

Education:

• BA Degree in Accounting /finance or it's International Equivalent.

Experience:

• 1-2 years of experience providing Finance related responsibilities.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and Accounting software.
• Vocational or specialized training desired.
• Prior work experience in a non-governmental organization (NGO) desirable but not required.
• Fluent in local language and excellent in English.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%