Warehouse Associate at UNICEF

UNICEF

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Position: Warehouse Associate

Job Time: Full-Time

Job Type: Contract

Place of Work: Mekelle, Tigray region - Ethiopia

Posted date: 3 weeks ago

Deadline: Submition date is over

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

Ethiopia is situated in the Horn of Africa and is the second most populous country on the continent with an estimated population of 115 million. It borders six African countries: Djibouti, Eritrea, Kenya, Somalia, South Sudan, and Sudan, and covers 1,104,300 square kilometers. Approximately 85 percent of the population lives in rural areas. Ethiopia represents a melting pot of ancient cultures with Middle Eastern and African cultures evident in the religious, ethnic, and language composition of its people.

Over the past two years, children and their families across Ethiopia faced multiple and complex emergencies, such as the conflict in northern Ethiopia and the drought, which resulted in millions of people in need of urgent humanitarian assistance. UNICEF has programs in Child Protection, WASH, Health, Nutrition, Social Policy, and Education and serves over 15 million children in Ethiopia. Join UNICEF Ethiopia to contribute to improving the lives of children and women.

How can you make a difference?

Roles and responsibilities

Supervision of Warehousing and inventory management

• Manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to the supervisor. Assess new warehouse facilities when required. If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g., Wiik-Halls/Rub Halls).
• Maintain appropriate warehousing and inventory management processes in support of the country program implementation. Ensure accurate and complete accounting, reporting, and internal control systems are in place, and relevant records are properly maintained.
• Assess the availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize the use of space.
• Supervise receipt of consignments and dispatch of supplies.
• Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through the Property Survey Board committee.
• Assess the availability of space and prepare stacking/storage plans prior to UNICEF programming/contingency commodities arrivals.

Management of dispatch and rental transport

• Prepare dispatch schedule based on distribution plans and consignee details provided by program sections and/or release order marking for every warehouse stock item regularly.
•  Coordinate with the contracted transport company on the need for types and numbers of truck requirements to distribute supplies as per dispatch scheduled on a timely basis.
• Organize and handle monitoring system for collection of government receipts (Model 19s) and provide quarterly report on a regular basis.
• The vision inventory database is accurate, maintained properly and updated regularly.
• Supervise performance of Daily Laborers and the security guards and guide how to handle incoming and outgoing supplies and persons during and after working hours. Report on irregularities when observed.

Collaboration with program and implementing partners

• In collaboration with the supervisor, develop close collaboration with program sections through involvement in programme design, planning, and preparation for the implementation of supply components as well as monitoring and evaluation. Establish an accountability framework with programs, for the delivery of results for children.
• Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
• Participate in events/meetings that build partnerships and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.

Warehouse and Inventory Management in VISION

• Ensure that all local supplies have Purchase Orders, Delivery notes and pre-inspection reports before receiving at the warehouse.
• Assists in the maintenance and management of UNICEF Warehouse and Inventory Management ERP VISION by providing support in receiving, Dispatch.
• Conduct periodic physical stock checking and update bin cards to ensure the accuracy of physical stock balance with the VISION.
• Ensure that the supplies are distributed based on the FIFO/LIFO method to minimize loss due to expiry and damage.

To qualify as an advocate for every child you will have…

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.

Experience: A minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding development and humanitarian work is an advantage. A bachelor's degree will be accepted with 4 years of relevant working experience.

Language Requirements: Fluency in English and the local language of the duty station is required.

For every Child, you demonstrate...

UNICEF’s Core Values underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

Core Values:

• Care
• Respect
• Integrity
• Trust
• Accountability
• Sustainability

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)