Logistics Associate (Quality Control) at World Food Programme (WFP)

World Food Programme (WFP)

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Position: Logistics Associate (Quality Control)

Job Time: Full-Time

Job Type: Contract

Place of Work: Semera - Ethiopia

Posted date: 3 years ago

Deadline: Submition date is over

ABOUT WFP

The World Food Programme (WFP) is the United Nations frontline agency in the fight against hunger, WFP is continually responding to emergencies. We save lives by getting food to the hungry fast. But WFP also works to help prevent hunger in the future. We do this through programmes that use food as a means to build assets, spread knowledge and nurture stronger, more dynamic communities. This helps communities become more food secure. On average, WFP aims to bring food assistance to more than 80 million people in 80 countries.

WFP Ethiopia is working with the Government and humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women; transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

ABOUT MCGOVERNDOLE PROJECT

WFP School Feeding Unit has received a confirmation from USDA - McGovern-Dole Food for Education Program to undertake a school feeding and technical assistance project for four years period to enable the Ethiopian Government to transit towards national ownership of school meals program.  The project will be covering around 185,693 primary school children in Afar and Oromia Regions.  The regions are mainly pastoralists who live in a marginalized environment and whose livelihood is exposed to the vagaries of climate and harsh environmental conditions and suffer from low participation in schooling and education. 

ORGANIZATIONAL CONTEXT

This position is located in the WFP Ethiopia Country Office, Semera Sub Office, Afar Region.

Job Holders at this grade are expected to demonstrate responsibility and initiative in monitoring food handling from a food quality and safety perspective, this is ranging from food receipt; storage, meal preparation; cooking, kitchen layout and hygiene; to water quality. This shall include also monitoring sanitation facilities/toilettes adequacy and personal hygiene at schools.

JOB PURPOSE

WFP Ethiopia is looking for a Logistics Associate to contribute to establishing preventative measures and standard practices in place to decrease the risk of food incident occurrence. The incumbent is expected to support in ensuring that food commodities/meals provided through WFP School Feeding Programme is safe and of good and acceptable quality for students, by undertaking a strict food safety and quality monitoring procedures for food product across its supply chain.

KEY ACCOUNTABILITIES (not all-inclusive)

Under direct supervision of the logistics officer, the incumbent will perform the following duties

• Support the overall Logistics Operations in delivering School Feeding food commodities and associated Non-Food Items to destination schools.
• Conduct regular and surprise visits to schools to ensure compliance with food handling and hygienic practices which shall include and not limited to food receipt, storage, meal preparation, and food serving activities.
• Establish solid food safety preventative measures after performing a risk assessment for food handling activities at the school ensuring that likelihood of food incidents is reduced and eventually eliminated.
• Establish and maintain coordination with School directors; School food management committee; local educational and health authorities for smooth support on food testing, food disposal and related issues
• Identify training needs and develop training modules on Food Quality and Safety practices at schools in collaboration with Food Quality and Safety team in Country Office (CO) which will allow bringing school management, woreda educational and health authorities up to speed to the principles and practices related to food quality and safety.

• Ensure school stores comply with WFP’s manuals on Storage of Special Nutritious Foods and Grains.
• Propose proactively preventive measures to mitigate food losses and food incidents/foodborne diseases.
• Follow up on the shelf life of foods in warehouses, notify and advise on the actions to be taken accordingly.
• In the case of food quality issues identified, propose corrective actions to address the food quality issues and minimize losses of food.
• Prepare regular reports related to Food Quality and Food Safety and provide regular updates to support informed planning and decision-making.
• Ensure that the disposals of food which are declared unfit for human consumption are as per WFP disposal guidelines and procedures.
• Perform regular commodity inventory at schools.
• Perform other related duties as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience with humanitarian operations.
• Experience with food quality and quantity monitoring and handling food quality issues.
• Experience in conducting training.
• Experience in preparing guidelines and standard procedures.
• Experience in communication and reporting.

STANDARD MINIMUM QUALIFICATIONS

Education: A university degree in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or related field.

Experience:  Six (6) or more years of relevant progressively responsible experience in a related field.

Language: Fluency in both oral and written communication in English. Knowledge of the local language is an added advantage.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve the team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in their own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within their own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in their own work and to help the team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to the team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES