International Rescue Committee - IRC

International Rescue Committee - IRC

138 views



Position: HR-Admin Officer
Job Time: Full-Time
Job Type: Contract
Place of Work: Asosa
Posted date: 6 days ago
Application Deadline: Aug, 9/2020 (4 days left)

Summary of Duties and Responsibilities:

Under the supervision of HR/Admin Manager, the HR Admin Officer provides general administrative, and human resources management including communication supports for the field office. The position is senior-level management support with key responsibility on human resources management and administrative activities. The position holder is also expected to have versed representation skills and consistent communication with IRC staff, partners, and other clients of the organization. He/ She will be responsible for the supervision and support of local recruitment processes, travel arrangements, filling & documentation systems, workshop/meetings organization, and maintaining updated staff tracking. The position reports to field office based HR/Admin Manager and technically to HR/ Admin unit in Addis.

Detailed Responsibilities and Tasks-

Human Resource Management

  • Maintain a thorough knowledge of personnel policies and respond to questions for staff.
  • Ensures that Employee Data is kept confidential and reports are handled securely in accordance with HR policy.
  • Maintains up-to-date tracking of staff database and report to Addis on a monthly basis.
  • Assists the HR/Admin manager to organize a workforce planning session with sector heads annually and facilitate the
  • implementation of the strategic recruiting throughout the recruitment and selection process.   
  • Post vacancy announcements both internally and externally as required. Identify additional posting places locally.
  • Organize interview panel and assist in the selection of staff recruitment at the field level. Maintain interview notes and interview tracking sheet for each position interview.
  • Checks references for selected applicants.
  • Prepares Employment Contract for local hires (national and incentive) employees and make sure that any new staff has signed all the mandatory reporting policies.
  • Completes all personnel forms required and opens files with all the necessary documents for newly-employed staff. Send copies of all personnel documents to Addis HR focal person.
  • Organize orientation for staff and make sure onboarding is given on time. Maintain records of orientations provided for each staff.
  • Maintains up-to-date evaluation tracking of all staff (national and incentive). Follow up the timely evaluation of staff with supervisors and Field Coordinator.
  • Maintain records of training conducted at field level including training conducted for incentive staff and shares with the
  • Field Manager, in close coordination with the field staff.
  • Participates on the review of orientation manual/book
  • Provides training on performance management and assist employees in setting performance objectives
  • Follows up of individual staff performance issues and advice supervisors to take the required measures- report to Field
  • Manager and HR/Admin Coordinator for follow up.
  • Advice supervisors in disciplinary regulations and policies, assist in drafting warning letters.
  • Coach and guide the HR/Admin Assistant on daily activities and follow on the progress


Administrative Work

  • Make sure personnel files are updated and maintained according to the personnel file checklist
  • Maintains up-to-date records of all kinds of leave for the National Staff. Maintain tracking all kinds of leave and report on a monthly basis.
  • Prepares monthly payroll and OT summary sheet and submit to Finance for review. Send field level approved payroll and OT summary sheet to Addis.
  • Follow up on the HR/Admin Assistant for collection of time and effort sheet reporting in the field and send it to Addis according to the schedule.
  • Ensures the submission of medical expense claims of National Staff to the IRC Addis and follows up on the collection of timely refunds.
  • Prepares severance payment for terminated staff and send to Addis for review
  • Prepares back payments and payroll adjustments at the beginning of the month and sends it to Addis for review.
  • Ensures that the IRC contact sheet is being updated quarterly and submitted to Addis.
  • Provide HR and administrative support on a regular basis to the field staffs
  • Performs any additional tasks as designated by his/her supervisors.


Key Working Relationships

  • Internal: Field Coordinator, Program, Logistics, and Finance Departments, and all IRC field staff.
  • External: Relevant Government, Non-Government organizations, and partners.

 

Qualifications

  • Postgraduate or first degree in Human Resource Management, Management, or Public Administration
  • Two and Three years proven work experience respectively,
  • NGO experience is a plus,
  • Supervisory/basic managerial skills.
  • Computer literate especially word and excel.
  • Fluent spoken and written English.
  • Good communication and interpersonal skill is a must.
  • Knowledge of how to use Web-based HRM/ Workday and different applications.


How to apply

Follow the link to apply: https://rescue.csod.com/ux/ats/careersite/1/home/requisition/9850?c=rescue





   Email Me Jobs like This

SHARE THIS JOB


  • Save this job
  • Follow us:

  • Featured Jobs

    @ GOAL Ethiopia

    Senior IYCF Officer 2 days ago

    GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability. - Diploma or BSc degree in nursing with a minimum of one year of experience for Bsc holder and two years’ experience for Diploma holder in organizing and coaching on young child feeding or nutrition areas.


    @ International Livestock Research Institute (ILRI)

    FORAGE GENEBANK MANAGER 1 week ago

    The International Livestock Research Institute (ILRI) seeks to recruit a dynamic scientist with a keen interest in plant genetic-resources, to head the forage genebank located in Addis Ababa, Ethiopia. - Ph.D. in forage sciences, genetic resources, botany, taxonomy or a similar relevant discipline, with at least 7 years of postdoctoral experience, ideally working with forages; - In-depth knowledge of population genetics, plant breeding systems or seed physiology and a good understanding of recent advances in genomics relevant to the conservation and distribution of genetic resources;


    @ Family Guidance Association of Ethiopia - FGAE

    Senior Gender Specialist (SGS) II 1 week ago

    The Gender Officer is responsible for coordinating the development and implementation of the gender thematic programs in line with the overall FGAE Strategic Plan, the FGAE programme, and gender thematic strategies and Programming guidelines. Job Requirement Education: MA/BA degree in Gender & Development Studies and related studies Work Experience: 4 Years experience for MA, of which 2 years after graduation in Master degree, or 6 years experience for BA after graduation, shall possess extensive experience in a same or similar position in the NGO sector or donor-funded project


    @ Vittorio Chemical Industries PLC

    Laboratory Technician 1 week ago

    Our company is currently seeking energetic self-motivated and able to work under stress qualified and competent applicant for a Laboratory Technician position. Qualification: - BSC Degree in Civil Engineering or COTM Experience: - Three years’ and above experience in concrete Material as a Position of Laboratory Technician - 5 Years and above in Road Project as a position of Laboratory Technician


    @ Symbol Technologies PLC

    Pre-sales Engineer 1 week ago

    Symbol Technologies is one of the leading systems integrators in the country that provides various ICT solutions to the commercial, private, government, non-government education, and telecom sectors. Currently, our company is seeking to hire professionals with a Presales Engineer position. Education: BSC in IT / IS / MIS Experience: Minimum of 2 years as a Pre-Sales Engineer


    @ G2G IT Solutions, S.C.

    Operator for Call Center 1 week ago

    G2G IT Solutions is part of the G2G It groups. G2G IT Group is focused on four key strategic market areas; Telecom Value Added Services (i.e. SMS, ISP, USSD, etc.), IT Infrastructure, Security, and Fleet Management. Businesses and consumers will have access to vast resources with a combined experience of over 30 years in Computer Engineering, Network Engineering, Internet Service and so much more. Requirements - University Degree and zero to one year experience - Have goodwill to support customer over the phone - Fair in dispatching to drivers Proficiency in English