Human Resource Officer at ACTION AGAINST HUNGER

ACTION AGAINST HUNGER

1 views

Position: Human Resource Officer

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa - Ethiopia

Posted date: 4 years ago

Deadline: Submition date is over

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA, and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS). We are currently looking for the following professional: Human Resource Officer I. General Assignment: The Base HR Officer role’s purpose, engagement, and delivery is: Purpose: Manage integrated Human Resource Processes and Procedures in line with Action Against Hunger policies and Procedures. Engagement: Identify and Maintain collaboration between staff and management across various Human Resource functions. Externally maintain a relationship with various stakeholders for improved Human Resource service (Pension Agency, Inland Revenue- Tin Numbers, and the like). Delivery: To deliver timely Human Resource services to staff, management, and stakeholders Provide quality Human Resource services that meet the needs of staff according to the policies and procedures of Action Against Hunger. Responsibilities Objective 1: Implement Human Resource policy and procedure at the capital level and follow complete adherence to the policy by staff and management at the capital and field level. Conduct training on staff regulations and other policies as assigned. Provide advice and guidance to staff on interpretation of the policy to ensure uniform understanding and interpretation by staff. Objective 2: Implement Action Against Hunger Medical benefit administration in line with the HR Manual Prepare monthly staff List in collaboration with the Senior HR Officer to update the staff list for medical insurance for validation as per the guideline for Insurance Broker Company, as per the internal guideline. Follow up weekly, and monthly with the Insurance assigned Personnel on staff exit list (termination, resignation, phase out, retirement, etc.), Transfer, and Promotion with the schedule provided. Report, and follow up staff claim complaints from the field office and capital & submit complete documentation to support claim processes with the Insurance service provider. Prepare required staff documentation needs for staff identity, medical cards, and other office needs in a timely manner for the base (in collaboration with the Base HR) and for the capital. Maintain updated medical insurance database of staff and their legal dependents with authentic documentation in collaboration with HR Assistant & Compliance and with the Field Base HR’s. Objective 3: Performance Management Manage Performance Appraisal Database of the mission update and follow up the Performance Appraisal Database on a monthly base and provide report accordingly. Follow up with all bases on Employees on PIP, Probationary Period, are submitted and reviewed, follow-up with Sr. HR Officers for feedback. Manage Performance of staff reporting to the Base HR Officer and ensure regular performance discussions are held with the staff and poor performance is addressed timely. Objective 4: Training, Learning, and Development Generate monthly updates in discussion with HOD/DHOD on Learn Lab, online training tool. Ensure to send to HQ, on a weekly bases the new employees joining the organization and the one terminated as well. Communicate with employees when onboarding the online training tool, ensure to address any issues related to login, and communicate with HEARO in discussion with the HOD/DHOD. Encourage staff to undertake online e-learning courses and organize sessions where staff can participate in taking on various courses for professional growth. Objective 5: Manage Human Resource documentation at the base in line with filing matrix of Action Against Hunger HR department. Maintain updated personnel records both soft and hard copies by working closely with HR Assistant & Compliance team and ensure that all documents are under a secure lockable cabin. Prepare and request for office supplies and stationery for the capital office and regulate their consumption. Follow up with HR supplies needs (Heading letter, envelop, etc.), and disseminate to all bases accordingly. Maintaining office hygiene with support of the office cleaner. Review the cleaner's schedule and ensure the work is done in a timely manner. Work closely with the HR Assistant & Compliance on timely submission of the timesheet for the capital office, and the % allocation from Finance is used properly. Review the updated Timesheet follow up for the Capital office and send reminders to their respective department & line manager. Coordinate all recruitment processes at the capital with the HR team; Coordinate the process of recruitment of new staff at the field level with the hiring Managers following Action Against Hunger procedures. Conduct reference checks for all successful candidates for all positions interviewed. Organize and managing new employee orientation with different departments and on-boarding programs. Ensure the onboarding checklist is reviewed and the new employees are integrated with the organization. Objective 6: Employee relations Participate monthly basis Logistics Department meetings with security guards and raise if there are any outstanding issues related to HR to be handled on time and give feedback accordingly. Organize & Participate in Staff events as directed by line manager. Objective 7: External Relations Ensure all staff has a pension card, and their documents of detail are submitted to the Pension Agency in a timely manner. Follow up with employees to submit the necessary documentation and updated Kebele ID to process with the Pension Agency. Follow up and facilities for employees to get their Tin number and ensure a copy of ID are kept in their personnel file and is given to the Sr. HR’s for payroll preparation on a monthly basis. Work with Inland Revenue to facilitate for new employees or for employees who lost their ID, by writing supporting letter, visiting and liaising with the concerned office. Continually follow up submission of both pension and Tin IDs to the HR department and feedbacks are given to employees on time. Organize movement of the lawyer as per the direction given from HR HOD/DHOD, and ensure travel related per-diem are paid and settled. Ensure to the record of accomplishment movement of the lawyer for future references. Objective 8: Reporting; Generate reports on a monthly bases, on Performance Appraisal, HR Data input for ISP, Contract data Report, Learning Lab users and accomplishment, Security briefing compiling report and sending to Security Focal person, and DCDS, Exit interview review, and analysis, Cleaner’s and Cooks challenges and feedbacks, onboarding status updates. Ad hoc reporting: Pension and Tin identification challenges when submitting a document to the government agencies, if any. Perform any duties as assigned by the Line Manager. II. Gender Equality Commitments Foster an environment that supports the values of women and men, and equal access to information. Provide a work environment where women and men must be evaluated and promoted based on their skills and performance. Value and respect all cultures. III. Working Conditions, Travel, and Environment The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required. Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. Educational / Professional Background: Bachelor’s degree/Diploma in Human Resource Management, Industrial psychology, Business Administration with bases in Human Resource Management At least 3 years of previous experience in an NGO, preferably in a similar role. Required skills: Knowledge of HR procedures Excellent knowledge and use of Excel is a MUST Excellent interpersonal skills (stress management and motivation Excellent organizational skills. Autonomous and able to take initiative. Able to set own deadlines and meet them. Knowledge of the Ethiopian Laws Salary: 15,574.00 ETB with other additional benefits provided according to the social benefit packages of the organization.