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Ries Engineering Share Company

Ries Engineering Share Company

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Position: Secretary
Job Time: Full-Time
Job Type: Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 4 years ago
Deadline: Submition date is over

Job Description Duties and Responsibilities - Organizes and administers the office she/he is responsible for; - Type’s letters, reports, memos, minutes and other relevant documents; - Compose letters, memos as per the instruction of the supervisor; - Receives incoming mails and distributes outgoing mails to the concerned offices; - Handles incoming and outgoing telephone calls; - Keeps office documents and correspondences in the proper filing system; - Ensures the safekeeping of confidential documents; - Handles incoming and outgoing letters faxes; - Requests stationery materials every month by filling the necessary requisition form; - Schedule appointments to immediate supervisor and reminds when they are due; - Screens issues that require the supervisor’s attention according to their nature of priority; - Properly operates machines installed for secretarial duties of the office; - Handling secretarial duties such as preparation of minutes, giving a reference number for incoming and outgoing letters, etc; - Transmits messages, instructions, circulars, and reminders to concerned work units; - Maintain personnel files for all employees in a methodical and confidential manner and ensure files and other information are kept under strict confidentiality; - Display a pleasant manner and positive attitude at all times and to promote a good company image to employees and colleagues; - Taking minute notes and distribution - Capable of writing letters and messages independently with limited supervision Requirement - BA in Business Administration and Information Systems/Diploma in secretarial science and Office Management or related fields. - 6 years of proven experience in office management or related activities. Skills - Strong Communication skill in English both in writing and speaking. - Excellent interpersonal skills. - Demonstrates a high degree of confidentiality in interpersonal interaction. - Proficient in MS Office and “back-office” software (e.g. ERP) - Excellent organizational and time-management skills - Outstanding communication and negotiation abilities - Integrity and confidentiality How to Apply Interested applicants are required to submit their application, CV and supporting documents through resco.vacancy@riesethiopia.com within 10 (ten) working days from the date of the announcement.