Base Logistics Manager at ACTION AGAINST HUNGER

ACTION AGAINST HUNGER

Position: Base Logistics Manager

Job Time: Full-Time

Job Type: Contract

Place of Work: Sekota - Ethiopia

Posted date: 4 years ago

Deadline: Submition date is over

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, the USA, and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Care Practices (MHCP). We are currently looking for the following professional: Base Logistics Manager General Assignment: - Manage the logistics at a base level, bring technical support, and organize capacity building activities for the logistics team. Duties and Responsibilities: 1. Manage the operational logistics at the base level - Define and follow the logistics organization of the base: chain of supplies, management of all equipment, management of fleet, Communication, rehabilitation, etc. - Define and plan the logistic needs: work out the financial plan, check the purchasing forecasts for the base, plan and manage the logistics budget lines, check and analyze the expenses; - Implement and standardize logistics procedures as defined in the Kit log latest version; - Recommend for the definition of additional logistic procedures if necessary; - Liaise with Country office and other departments concerning logistic aspects. - Bring technical support in all aspects related to logistics 2. Implement and ensure the performance of the Supply chain - Ensuring conformity with ACTION AGANIST HUNGER procedures at each stage of the supply chain Performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock). - Advice, information, and alerts on the processing of requests to the requesters - Contributing to the Project Procurement Plan (PPP) and Supply Plan (SP) at the launch of new projects - Receiving and approving the Procurement Requests and updating the Procurement Follow-Up - Putting in place and arranging for purchases in a timely manner and in accordance with the ACTION AGANIST HUNGER procedures applying to each purchase (Supply, Services, Work, Property) - Controlling deliveries to sub-bases and programs - Control stock management (storage conditions, reporting, expiry dates) and stock movements - Collecting data on the market and local suppliers 3. Implement and Ensure the performance of facilities management - safety of the working and living environment - provision and maintenance of logistical equipment - security of logistical equipment, training, and assistance to users - provision of water and energy supplies for the functioning of the base and the living environment - Undertaking or supervising the installation, maintenance, and repair of logistical equipment - Maintaining the equipment list at the base - Assessing the needs for logistical equipment and ensuring proportional allocation - Supervision of the energy sources and vehicle fleet management maintenance, planning, monitoring costs, administrative aspects (insurance, documentation) 4. Contribute to Security Management - working with the Field Coordinator on the definition of a local security plan - putting in place security guidelines for the base and ensuring they are properly applied - Maintenance of an effective network, with local input, on contextual and security matters, collection and analysis of information to inform the risk and context analysis undertaken by the Field Coordinator - Writing of the local security plan and transmitting to Field Coordinator for validation - Security briefing and training of ACTION AGANIST HUNGER teams - Monitoring the application of security procedures, issuing reminders and alerting the Field Coordinator as and when necessary 5. Human Resources management and capacity building: - day-to-day management of his/her team (guidance, follow-up, motivation) - evaluating the performance and developing the skills of his/her team members - Defining Human Resources needs in his/her area of activity and producing the organizational chart of his/her team - Taking part in the recruitment of his/her teams - Organizing and leading team meetings - Working out and monitoring individual action plans for team members - Managing planning operations, task sharing and coordination of work - Managing difficulties in the team 6. Represent ACTION AGAINST HUNGER when liaising with partners: - Represent ACTION AGAINST HUNGER when dealing with partners and official authorities; - Participate in the logistics cluster Qualification and experience, - B.A. degree in Supply Chain Management/Business Administration or equivalent field of studies and at least 5 years’ work experience in a similar position. Required skills: Experience in humanitarian work indispensable – Experience in management, in following through a program, in evaluating security – Good organizer – Rigor – Good analytical capacity – Team spirit – Good communication and relations with people. Salary: Salary and Benefits: 23,995.00 ETB with other additional benefits, provided according to the social benefit packages of the organization including 20% transport allowance APPLICATION PROCEDURE If you are interested, please send your application composed of none returnable CV, Covering Letter with “Base Logistics Manager” written in the subject line, and two references to the following addresses: Action Against Hunger – Addis Ababa – Human Resources Department, P.O. Box 2357, (On the way to Meskel Flower from Dembel city Mall behind Addis Ababa Road Transportation Authority Garage): or in Person Sekota, Gambella, Hirna, Mega, Gimbi and Gode Offices; “Women Applicants Are Highly Encouraged” NB: Only shortlisted applicants will be communicated on and the selection process includes technical tests and an interview.