Catholic Relief Services

Catholic Relief Services

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Position: Technical Advisor II - Finance and Administration (ALL-Right Project)
Job Time: Full-Time
Job Type: Contract
Place of Work: Dire Dawa - Ethiopia
Posted date: 1 week ago
Deadline: July, 31/2024 (18 days left)

Job Summary:

The Finance and Administration Technical Advisor (FATA) will oversee the proper implementation of the new financial workflow process and systems, as the financial planning, management, and reporting aspects for the Hararghe Catholic Secretariat (HCS). The FATA is critical for the overall improvement of finance and operations and for the success of the program goals in general. The FATA will also provide financial and administrative guidance, overseeing all financial, contractual, and procurement aspects for HCS in line with the new financial workflow systems. This position will work closely with the Executive Director, CRS PCS/ LL Programme Manager, HCS Finance Manager; HCS HR, as well as the Procurement and Operation Support Division.

Job Responsibilities:

  • Accompany and coordinate with the consultant to be deployed for the review of existing financial workflow and development of the updated financial workflow processes and related activities.
  • Follow up and ensure the implementation of new processes, procedures, and policies that further enhance the delivery of financial services and accelerate the seamless, coordinated delivery of program management
  • Support the implementation of Financial Software systems in the departments, such as computerized Payroll systems, Banking systems, Budget and Expenditure, Procurement systems, and asset Management systems that could result in efficiency and speed in the transactions.
  • Ensure financial systems and reports are compatible with standard accounting practices and follow donor policies and regulations.
  • Work closely with HR and Procurement departments to ensure newly updated processes are in place
  • Develop and/or update tools, manuals, and other resources for the successful financial and operations management of the organization
  • Work with the HCS Management, CRS Ethiopia leadership, CRS Finance team, and CRS PCS /LL team to improve and standardize HCS operations and resolve operational issues at the organizational level.
  • Provide advice, support, and guidance related to HCS financial operations, policies, procedures, and processes aligned with organizational, regulatory, and donor requirements.
  • Provide high-level support to a qualified finance team and align their efforts to project goals to ensure rapid and sustainable results, efficient operations, and compliance in all areas.
  • Provide capacity building, coaching, and mentoring of HCS staff by developing learning activities and materials to train and update HCS finance staff in the newly updated financial workflow/system
  • Coordinate with the ALL-Right project team and ensure that donors’ resources are appropriately directed to project priorities and are in line with project core work plans.
  • In collaboration and regular communication with the CRS PCS /LL Operations Technical Advisor and CRS Finance Team, ensure that findings resulting from different assessments including SRFMP and HOCAI are addressed based on respective action plans.
  • Works closely with CRS Risk and Compliance and Monitoring staff to ensure financial, contractual, and administrative compliance.

Typical Background, Experience & Requirements:

Education and Experience:

  • BA/MA in Accounting and Finance, Business Administration, or a related field
  • 8+ years of progressive experience in accounting and financial management and administration, project management, grants management, and procurement of development and/or humanitarian assistance programs
  • 4+ years’ experience in a senior finance role overseeing financial management and administration, project management, grants management, and procurement of humanitarian assistance programs.
  • Knowledge of USG agency regulations in finance, grants, contracts, and administrative regulations, policies and practices, and reporting requirements, professional accounting, and auditing standards
  • Knowledge of country statutory requirements including audit, tax, registration, reporting, and other applicable national laws.

Personal Skills:

  • Excellent strategic, analytical, systems thinking, and problem-solving skills, with the capacity to see the big picture and the ability to make sound judgments and decisions.
  • Strong relations management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.
  • In-depth knowledge of financial software applications, databases, and spreadsheets, including Microsoft Office.
  • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with colleagues, donors, and local authorities Proactive, resourceful, solutions-oriented, and results-oriented.
  • Demonstrated experience organizing resources and establishing priorities.
  • Able to live in an environment where everyday comforts may not be readily available.

Required/Desired Foreign Language: English

Travel Required: 20% to CRS Addis office and HCS district sub-offices.

Key Working Relationships:

Supervisory: N/A

Internal: CRS PCS /LL, CRS Finance and Operations staff

External: HCS Finance and Program staff, ECS Operations, Consultant, Local Government including tax authorities, and ACSO

Agency-wide Competencies (for all CRS Staff)

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and are used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Personal Accountability – Consistently takes responsibility for one’s actions.
  • Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
  • Builds and Maintains Trust - Shows consistency between words and actions.
  • Collaborates with Others – Works effectively in intercultural and diverse teams.
  • Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

  • Lead Change – Continually look for ways to improve the agency through a culture of agility, openness, and innovation.
  • Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
  • Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Disclaimer: This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.

CRS is an Equal Opportunity Employer

Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding related topics.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.