Research Triangle Institute (RTI)

Research Triangle Institute (RTI)

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Position: Security and Logistics Manager
Job Time: Full-Time
Job Type: Contract
Place of Work: Addis Ababa, Addis Abeba - Ethiopia
Posted date: 2 weeks ago
Deadline: July, 31/2024 (18 days left)

Research Triangle Institute (RTI) has over 30 years of experience assisting governments, communities, and the private sector. As a not-for-profit, independent research institute based in North Carolina, USA, RTI has roughly 6,000 employees with global experience implementing international development projects. RTI's Sustainable Growth & Resilience (SG&R) technical unit within the International Development Group brings together RTI experts and capabilities across food security, agriculture, energy, environment, water, governance, and economic opportunity. SG&R will leverage RTI's experience designing and delivering multisectoral programming and technical solutions to respond to climate change, build resilience, and promote economic growth around the world.

RTI is seeking a Security and Logistics Manager. The Security and Logistics Manager is responsible for the day-to-day security and logistics functions of the Activity. This position will provide overall management of project logistical needs including the transport of procured goods, vehicle management, and property and inventory management. This position will also provide overall management of the safety and security of project staff, operations, and activities, including the implementation of security assessments, analyses, protocols, and procedures. The Security and Logistics Manager will provide leadership and coordination of the entire logistics and security component for the Activity by ensuring compliance with RTI and donor logistical and security protocols in Ethiopia, as well as its regional offices.

This position will be based in Addis Ababa, Ethiopia.

The position is contingent upon award and funding.

Responsibilities

  • Management of the Vehicle Pool and Transportation: Organize the allocation and daily availability of vehicle(s).  
  • Establish and monitor tools for vehicle follow-up: logbooks, vehicle trackers, technical and maintenance check-ups, use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system, etc. 
  • Work closely with project drivers to ensure they are well supported.   
  • Contribute to the supply chain management efforts up to and including logistical support from the ordering point through the follow-up, expediting, and delivery of the required goods and/or services. 
  • Coordinate the freight forwarding efforts with the RTI Logistics Office and Home Office Support Team as required. 
  • Understand and ensure compliance with legal guidelines, Federal Export and Import Control (if applicable), contracting principles, sourcing, and price/cost analysis requirements. 
  • Support the transportation of supplies and equipment to and from regional office locations throughout Ethiopia.
  • Oversee logistical management of the project inventory and commodity requirements for operations within the main office and cluster offices in close collaboration with the Subawards and Procurement Manager.
  • Maintain project inventory and property tracking systems and conduct periodic reviews to ensure compliance with RTI procedures and terms of the agreement.   
  • Provide overall property management and inventory control, reports, custody control documents, and reconciliations according to donor rules and regulations.  
  • Assist and monitor the development of systematic country operation safety risk assessments; supervise and endorse the assessment of safety levels; maintain oversight of the security issues affecting areas where the project works and ensure that the safety level system in the country is kept current.
  • Undertake regular minimum operating security standards (MOSS) audits across the regions the project works.
  • Act as the focal point for safety coordination between relevant actors, attend inter-agency working group (IAWG) security fora and establish a network of security contacts at federal and regions. 
  • Carry out security assessments of new RTI areas of intervention, hotels, venues, office locations, and other areas or facilities where the Activity may operate in.
  • Register with OSAC and PLSO and share relevant information/reporting with the project team. 
  • Keep Field, Regional, and Home Office project teams updated with any security concerns and risks and work with field teams to address concerns and risks that arise
  • Produce real-time incident reports and security analysis reports (using RTI reporting tools/forms)
  • Liaise with the Regional Security Manager on issues related to security in Ethiopia. 
  • Ensure the safety and security manual is kept up to date.
  • Ensure the project phone tree is kept updated and is tested at least once every quarter. 
  • Ensure the field teams are aware of procedures should a requirement to rest in place/evacuate arise and what that means for everyone. 
  • Provide security training to staff as necessary and required
  • Brief any STTA arriving in-country of security issues. 
  • Maintain a list of suitable accommodation options in each field office location. 
  • Devise a Journey Management Plan (JMP) with RTI’s Regional Security Manager and ensure it is implemented across the project. 
  • Perform other duties as assigned by supervisor.

Qualifications

  • Bachelor’s Degree and 8 years of experience, Master’s Degree and 6 years of experience, or equivalent combination of education and experience.
  • Experience working with donor-funded, international development projects preferred. 
  • Extensive experience in security management and procedures.
  • Demonstrated experience in logistics management in Ethiopia.
  • Professional training in logistics management is preferred.  
  • Excellent knowledge of Microsoft Office (MS Word, Outlook, PowerPoint, Excel). 
  • Strong organizational, reporting, and management skills. 
  • Ability to work hands-on, independently, and within a team. 
  • Strong oral and written communication skills and ability to coordinate activities with officials from host country government, international Government, NGOs, and other agencies. 
  • Ability to multi-task. 
  • Strong attention to detail. 
  • Verbal and written fluency in English is required.
  • Ability to prepare and write official reports.
  • Knowledge of local language and/or regional experience is highly desirable.
  • Strong contextual understanding of evolving Ethiopian security situations and logistics challenges, and experience working in Ethiopia.