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International Rescue Committee

International Rescue Committee

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Position: UpdateSupply chain - Warehouse Assistant
Job Time: Full-Time
Job Type: Contract
Place of Work: Ethiopia - Ethiopia
Posted date: 1 month ago
Deadline: Submition date is over

BACKGROUND:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. The IRC works with people forced to flee from war, conflict, and disaster and the host communities that support them, as well as those who remain within their homes and communities. We began work in Ethiopia in 2000 and currently implementing emergency and development programs in health, water and sanitation, economic recovery, and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from minority groups) enjoy the same rights and opportunities as well as equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture, where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor.

Job Overview:

Reporting to the Supply Chain Warehouse Officer, the Supply Chain assistant warehouse is responsible for the efficient coordination and management of warehouse functions for the IRC Sherkole Warehouse. The supply chain assistant warehouse must be able to properly keep program supplies, assets, and equipment whilst ensuring best practices and maintaining proper recording and documentation.

Major Responsibilities:

Proper Receipt and Inventories

  • Ensuring the accuracy of materials are accurately inspected and received in reconciliation to the specifications originally stated on the PR/purchase request are in line with Purchase Orders and Delivery Notes.
  • Assist to receive and dispatch items with proper records by IRC Warehouse operations policy and procedure,
  • Materials are carefully counted during loaded and unloaded time.
  • Assist the office during periodical inventories.
  • Coordinate all loading and unloading activities being undertaken on a timely basis,
  • Monitor shortfall or excess inventory balance at the end of each stack and provide a report to the Warehouse Officer.
  • The delivery note is done and submitted to procurement staff within one day after the material inspection is completed and all the vital document and the required quantity is fulfilled.
  • Inform the respective staff upon arrival of their respective goods.
  • Implement and ensure clear loading/unloading procedures, correct stacking, and turnover (FIFO) procedures.
  • Able to do annual inventory and cycle count on the lead time IRC fiscal periods.

Proper Record keeping and updating.

  • All daily received goods are registered into prolog data, stock card, warehouse registration book, and bin card generated or updated immediately (within one day)
  • Materials returned from the program are inspected, received, and entered into to record.
  • Use the warehouse Register to record the daily activities of the Warehouse.
  • Ensure that all warehouse recording documents are properly filed.
  • Ensure that warehouse inventory soft files are properly updated and saved.
  • The Warehouse activity book (warehouse register book) records all outgoing and incoming receipts of materials daily and full information is recorded on it (delivery, waybill, store release, date, description, vehicle plate number, etc.).
  • All Warehouse material documents are maintained accurately on the Integra Microsoft system according to IRC policy.
  • Responsible for keeping all Assets and properties according to the regulations of the organization.
  • Responsible for daily, weekly, and monthly mandatory reporting updates of the warehouse.

Proper Management of the Warehouse:

  • Ensures that items in the warehouse are classified and stored by Field Office and Programs,
  • Ensures that bin cards are separately attached to each item in the warehouse,
  • Ensures that bin cards are updated on time.
  • Ensure the materials (asset in warehouse and warehouse inventory) are accurately shelved, shelf life is well trucked and all items in the WH are also very neat.
  • Reporting and Additional Duty
  • Assist in the preparation of regular reporting needs of the Warehouse including, weekly and monthly reports.
  • Assist in keeping the Store clean and tidy.
  • Ensuring the warehouse compound doors, windows, and fences are safe and secure to the warehouse management system, insure and give any update to the warehouse officer.
  • Perform any other supply chain-related function assigned by the camp manager and warehouse officer.

Safeguarding Responsibilities: -

  • Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
  • Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

Qualifications

  • Diploma in Supply Chain Management, Management, Economics, Business administration or related fields, 2 years’ experience Diploma &
  • 0-year experience for Degree.

Preferred experience & skills:

  • Very good knowledge and experience in Microsoft Word and Excel software application
  • Must have good command of both spoken and written English and Amharic.
  • Attention to detail.
  • Strong supervisory skills.
  • Ability to multi-task.
  • Team spirit and problem-solving abilities.
  • Ability to work independently & under pressure.
  • Ability to meet deadlines.
  • Strong sense of personal integrity.
  • Working in a multi-cultural environment
  • Extensive experience in warehouse
  • NGO/ERP/ experience is preferred (Plus).

Soft Skills and Competencies:

  • Customer & client centered and ability to work independently under pressure.
  • Excellent interpersonal and problem-solving skills, creativity, and flexibility. Energetic, with great networking and interpersonal skills.
  • Detail-orientation and professional patience.
  • Sense of professional discretion, integrity, and ability to handle situations diplomatically and to effective resolution.