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International Rescue Committee

International Rescue Committee

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Position: Camp Manager
Job Time: Full-Time
Job Type: Contract
Place of Work: Kebribeya - Ethiopia
Posted date: 1 month ago
Deadline: Submition date is over

Job Overview:

Under the direct supervision of the Field Coordinator, the Camp Manager is responsible for the overall management of all IRC programs at Kebribeyah refugee camp. The cam manager will provide support to camp-based staff and will be responsible for staff management, grant management, and program reporting; monitoring of camp activities, staff safety, security, and health including ensuring compliance with all IRC procedures, assisting in assessing program quality and efficiency and providing support to programs and operation in camp. The camp manager will also work closely with key donors such as HCR and key partners such as RRS, as well as other Implementing partners (IPs), refugee and local government representatives, and service providers.

Major Responsibilities:

Operations:

Supply Chain

  • Ensure the camp-level procurement system follows IRC and donor procedures.
  • Ensure the team works with item forecast (monthly, quarterly), and works with authorized vendors.
  • Raise Purchase Requests (PRs) for all camp needs of office supplies and fuel.
  • Verify camp-based payments regarding daily laborers or monthly incentives.
  • Supervise camp-level warehouse management (using warehouse monitoring tools) supervise, control, and use IRC supplies and assets, and report to the field office regarding any misuse, theft, or damage to IRC properties.
  • Approve store releases (SRs) as per IRC warehouse management protocols.
  • Conduct cycle counts and ensure staff from sectors participate (Finance, Supply Chain, and program).
  • Ensure planned and equitable allocation of IRC resources (facilities, equipment, vehicles) and supply chain team maintain operations and maintenance protocols.
  • Ensure the conduct and documentation of asset or equipment survey as per set timelines; submit asset disposal and stock adjustment plans.

Human Resource Management

  • Line-manage camps-based staff and ensure all staff performance objectives are set timely and have a clear understanding of their roles and responsibilities.
  • Maintain system and IRC standards for regular staff performance evaluation.
  • Ensure camp-based staff are deployed promptly by applying standard policies for staff recruitment.
  • Provide counseling and support in the resolution of employee workplace misunderstandings.
  • Propose corrective measures within IRC’s personnel policies as needed.
  • Authorize all staff in the designated camp when traveling out of their duty stations for IRC business.

Policy Implementation

  • Ensure consistent implementation of IRC Ethiopia policies, manuals, and procedures.
  • Ensure IRC WAY and the organization policies are implemented accurately, and employees are aware of the how-to raise concerns.
  • Make recommendations for policy revision.
  • Maintain local policies, especially regarding security and national staff personnel administration.

Financial Management

  • Ensure timely submission of cash projection by respective program sectors for camp procurements, training, refugee workers payment, and maintenance for timely action by the field finance.
  • Ensure submission of payment plans in line with cash projection and share to the field finance for planning.

Program Management

  • Ensure all IRC projects are implemented by the program framework and implementation follows core programming principles.
  • Coordinate the preparation of Item forecasts, work plans, and spending for all projects by program officers.
  • Provide administrative support and camp oversight during program implementation and planned training, workshops, and awareness-raising events are conducted.
  • Assist staff in implementing sector-specific monitoring and evaluation plans.
  • Participate in Project Cycle Meetings (PCMs) (POMs, PIMs, PCMs, PLMs, etc.), and Budget review meetings in collaboration with program managers and sector heads.
  • Assist programs to ensure clients are involved in the design, implementation, monitoring, and evaluation of all IRC programs.
  • Ensure timely submission of field-level required reports (sector reports, management, and government reports).
  • Contribute to IRC’s institutional learning, for example concerning new ways of planning and project implementation.

Representation and Coordination

  • Represent IRC at designated refugee camps: tasks include serving as focal person for any information shared with or received from camp-level agencies and surrounding community representatives; preparing and reporting required updates and regular reports on all IRC activities to agencies and donor (s); assisting the field office in facilitating donor monitoring visits.
  • Actively pursue good coordination and working relationships with relevant actors, government (ARRA, local administration), Donors (UNHCR, PRM, etc) and Implementing partners (IPs), refugees’ representatives (RCC, WOAs), and host/local community representatives and informal leaders.
  • Participate at camp-level inter-agency meetings; facilitate regular meetings with camp leaders, camp-level IPs, local authorities, and other community-based associations vital to fostering goodwill and support for all program activities.
  • Maintain office records and disseminate information and correspondence from field office, IRC head office, IPs, and donors to all operation and program staff in the camps and vice-versa.

Safety, Security, and Health

  • Assist the field office in updating the field security management plan, facilitating security-related training to camp-based staff, and implementing of the Security Management Plan (SMP).
  • Supervise security/safety situation in the designated camp, and ensure incidents are reported to the Field Coordinator for further analysis, planning, and implementation of safety and mitigation measures.
  • Develop/adapt standard local context-specific vehicle safety policies and ensure that they are consistently implemented in collaboration with the field logistics focal person.
  • Conduct regular discussions with key staff to identify and determine approaches to address staff wellness and sense of security.
  • Ensure all camp-based staff understand IRC Ethiopia Health and Insurance Policy and utilize insurance provisions in collaboration with field Admin/HR person.
  • Assess, design, and implement different ways of improving the IRC camp environment in consultation with the camp staff and field office. Adapt and develop site-specific IRC compound management protocols including staff Canteen.

Leadership:

  • Encourage key staff to participate in problem-solving and, in the decision-making process. Supervise and address work-related misunderstandings in consultation with the field coordinator.
  • Exercise a reasonable level of delegation of roles to key staff.
  • Maintain a system to strengthen inter-departmental collaboration by facilitating sector-specific regular staff meetings.
  • Preserve close, open, and professional relationships with all staff.

Key working relationships:

  • The Camp Manager directly reports to the Field Coordinator, and S/he must work in collaboration with fellow Program managers and support sector heads.

Safeguarding Responsibilities: -

  • Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC [team/office]
  • Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and promote IRC values and adherence to IRC policies.

Qualifications

Educational Requirements:

  • MA/MSc/BA/BSc in Development Management, Business Management, Social Work, or any other related field of social science studies.

Preferred experience & skills:

  • A minimum of 3 years of relevant experience for MA/MSc holders and 4 years for BA/BSc holders.
  • At least 2 years of managerial experience and professional track record with an NGO working in multi-sectoral program implementation in conflict and post-conflict environments.
  • Ability to deliver a concise quality report in English; demonstrated experience in proposal development, including practical experience with budgeting, and log frame development.
  • Proven experience in management and leadership skills.
  • Management experience of multi-sector projects at INGOs preferably in refugee camps and project management/administration experience is highly required.
  • Excellent experience in representational, communication, interpersonal, and negotiation skills.
  • Experience in working with multicultural and diversified workforce.
  • Good knowledge of humanitarian and protection principles.
  • Good knowledge of Accountability to Affected Populations/Client Responsiveness.
  • Excellent computer skills: MS Word, Excel, PowerPoint, Outlook, etc.

Language Skills:

  • Excellent verbal and written communication skills in English.
  • Knowledge of the local language is preferable for the position.

IRC is an equal employment opportunity employer. IRC considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, or disability.

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.