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FHI 360

FHI 360

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Position: Procurement Officer-Addis Ababa
Job Time: Full-Time
Job Type: Contract
Place of Work: Addis Ababa, Addis Abeba - Ethiopia
Posted date: 1 month ago
Deadline: Submition date is over

FHI 360 Background

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from over 70 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allow us to have a lasting impact on the people, communities, and countries we serve by improving the lives of millions. We are currently seeking qualified candidates for the position of Procurement Officer for the Ethiopia Community Nutrition Activity. This position will be based in Addis Ababa, Ethiopia.

Job Summary:

The purpose of the procurement officer position is to plan and implement systems and policies that guide all operations related to procuring supplies and services (under FHI360 policy, USAID regulations, and local laws) in support of the project activities, both domestic and international sourcing.

Accountabilities:

  • Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.
  • Implement procurement policy and systems for FHI 360 procurement at CO and field office level.
  • Implement purchasing and sourcing of purchase items from suppliers with transparent accountability, efficiency, and cost-effectiveness. By meeting the six rights of supply (price, right time, and right quality, quality services to the required places & from the most effective source).
  • Coordinate with project teams to forecast procurement needs and ensure the timely availability of required goods, services, and equipment.
  • Undertake tendering, evaluation, placement, and monitoring of a portfolio of Country Office and Field Offices procurement.
  • Support the training and coordination of central procurement activities of FHI 360 with CO and Zones, including storage and delivery.
  • Assist in the training of staff at the zonal level in procurement rules and processes and record keeping.
  • Monitor procurement processes and compliance with FHI360 procedures and CO and field level.
  • Coordinate formal bids and requests for proposals (RFPs).
  • Review and assist in the development of specifications, terms, and schedules.
  • Prepare specifications, compare bids received, and present recommendations on purchases to management.
  • Prepare specifications required for various supplies and make them available to suppliers.
  • Adhere to all FHI 360 required procurement budgets, HFI 360, and donor purchasing guidelines, policies, and controls on procurement.
  • Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.
  • Drive continuous improvement in all aspects of the procurement process.
  • Maintain procurement files and other documentation.
  • Perform other duties as assigned.

Applied Knowledge & Skills:

  • Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
  • Ability to research and evaluate technical proposal and make appropriate recommendation.
  • Ability to comprehend and make inferences from technical materials and equipment.
  • Demonstrated knowledge in pricing, contract negotiations, policies, and procedures.
  • Technical understanding of office and other mechanical and electrical equipment.
  • Good analytical, numerical, and problem-solving skills.
  • Proficiency in Microsoft Office applications such as MS Word, Excel, and PowerPoint.
  • Work independently with initiative to manage high volume workflow.
  • Perform detail-oriented work with a high level of accuracy.
  • Interact with diplomacy and tact and follow up on requests in timely and efficient manner.
  • Must exhibit high levels of professionalism, integrity and ethical values at all times.
  • Record keeping report preparation, filing methods, and records management techniques.
  • Excellent written, oral and interpersonal communication skills with ability to work as a team member.

Problem Solving & Impact:

  • Works on problems that are diverse in scope and require evaluation of identifiable factors.
  • Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.
  • Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

  • Has no supervisory responsibility.
  • Receives instructions on new assignments.
  • Typically reports to a Senior Procurement Officer.

Education:

  • BSc procurement and supply management or any social science field

Experience:

  • Typically requires 3-5 years of procurement and administrative support experience.
  • Articulate, professional, and able to communicate in a clear, positive manner with clients and staff.
  • Must be able to read, write and speak fluent English.
  • Prior experience in a non-governmental organization (NGO) preferred.
  • Familiarity with donor-funded procurement rules and regulations (experience with USAID procurement a plus)

Typical Physical Demands:

  • Typical office environment.
  • Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.
  • Ability to sit and stand for extended periods of time.

Technology to be Used:

  • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

Ability to travel a minimum of 25%.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.