Deputy Chief of Party at FHI 360

FHI 360

Position: Deputy Chief of Party

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 2 months ago

Deadline: Submition date is over

About FHI 360:

Family Health International (FHI) 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

FHI 360 leads the implementation of the USAID-funded Ethiopia Community Nutrition Activity. The Activity focuses on enhancing multisector coordination and accountability; improving nutrition practices and health-seeking behaviors; and strengthening the delivery of quality nutrition services within USAID’s Feed the Future Zones of Influence.

Background:

The DCOP will provide technical and administrative oversight for all aspects of project implementation. The DCOP will interact frequently with USAID/Ethiopia, government counterparts, implementing partners, and other key stakeholders. The DCOP will ensure program quality across all aspects of the project.

Accountabilities:

Technical Requirements:

• Oversee the work of a team of project technical specialists based in offices across Ethiopia.
• Develop and manage program team priorities, work plans, and budgets, ensuring activities are delivered on time, within budget, and by USAID and FHI 360 policies and
• Develop and oversee short-term technical assistance (STTA) plans and communicate needs to the home office. Monitor STTA and consultant work in the field.
• Support the development of annual work plans and the submission of high-quality monthly and quarterly progress reports to USAID.
• Support the CoP in representing the project to USAID and key government stakeholders, ensuring timely response to their informational, data, and monitoring inquiries and requests.
• Foster a collaborative working relationship across all aspects of the project.
• Provide guidance, training, and mentorship to program staff and support their professional Development.
• In the absence of the COP, the DCOP will serve as the acting COP of the project.

Project Design Implementation:

• Leads the creation of the technical portion of the project plan of a complex project or multiple projects, within the given resource and financial constraints.
• Oversees all day-to-day technical and operational activities in the local region.
• Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with FHI 360 policy.
• Oversees staff members’ assignments.
• Work with Enterprise Services to prepare contracts and budgets.
• Provides broad global technical leadership to multiple components for moderate to complex programs.
• Defines and develops solutions for major business or functional challenges.
• Contributes to planning and making recommendations for department/program/project concept, operations, and/or implementation.
• Influences design and scope of initiatives and programs.
• Develops strategies and tools for the design and implementation of specific technical components.
• Ensures technical implementation is consistent with best practices in the industry/subject and meets client/funder contractual obligations for moderately complex technical units of a functional domain, directing other professional staff members.
• Oversees all day-to-day technical activities in the local, country, or region.
• Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with policy.
• Oversees staff members’ assignments.
• Coordinates with employees and consultants, on-site and in the field for situations that are less routine and more unusual.

Business Development and Client/Funder Support:

• Develops and maintains relationships with potential clients/funders, partners, peers, etc. to develop new business.
• Collect data for inclusion in proposals.
• Leads proposal research and design.
• Leads developing proposal strategies.
• Prepare proposals, budgets, and work plans.
• Participate in business development meetings with partners/clients.
• Develop strategies to grow the business.
• The other higher level (developing strategies to grow the business, lead design, etc.) is appropriate.
• Participate in client/funder meetings and provide technical input.
• Draft sponsor reports and presentations.
• Represents the organization and/or Institute to external entities at professional meetings and conferences.
• Maintains collaborative relationships with donor/client organizations, relevant government agencies, and bilateral and other NGOs (non-governmental organizations) and consistently maintains and is viewed as a knowledgeable resource in their technical area.
• Continually maintains a dialogue and technical exchange with field counterparts and technical staff members of implementing partners.
• Participate in client/funder meetings and draft reports/presentations.

Partner/Sub-Award Management:

• Drafts sub-awards and partner agreements.
• Assists in managing client relations.
• Scan, identify, and collaborate with strategic partners.
• Provide support to sub-award partners for continuous improvement.

Staff Leadership and Training:

• May supervise team members, monitor performance, and lead professional development efforts.
• Develops and implements training and competency systems.
• Identifies strategies to address training gaps.

Project/Program Reporting:

• Review donor financial and technical reports.
• Prepares and delivers presentations to donors on progress.
• Develops project work plans and coordinates with sponsors and partners on activities.

Quality Assurance:

• Ensures technical deliverables and implementation are consistent with best practices in the industry/subject and meets client/funder contractual obligations for moderately complex technical units of a functional domain, directing other professional staff members.
• Proactively identifies risks or challenges to technical deliverables and creates mitigation plans.
• Reviews, analyzes, and evaluates the effectiveness of projects and makes recommendations for enhancements.
• Ensures the quality of implemented technical activities and systems at all levels.

Applied Knowledge & Skills:

• Ability to manage projects, set realistic priorities, and plan for the successful implementation of activities.
• In-depth functional knowledge around specialization and detailed knowledge of related areas in the organization.
• General understanding of the external environment and how it affects the industry in general and the organization, including political, legal, environmental, financial, and social influences.
• General understanding of the organization’s structure, policies, and practices, and the impact on one’s area.
• Strong diagnostic, analytical, and problem-solving skills.
• Ability to exchange information, present recommendations and collaborate with colleagues and peers within the organization and possibly externally.
• Ability to influence others on the benefits/importance of an idea or plan of action and to gain their support or commitment.
• Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers and colleagues.

Problem Solving & Impact:

• Works on problems of complex scope and requires in-depth evaluation of issues and assessment of intangible factors.
• Exercises judgment within broadly defined practices and policies to select methods and techniques for obtaining results.
• Decisions made generally affect the overall success of functional, division, or company operations.
• Problems encountered are complex, highly varied, and require considerable judgment to obtain results.
• Erroneous decisions may result in critical delay(s) in schedules.

Supervision Given/Received:

• Typically provides direct supervision of a team of Technical Advisors and Technical Officers.
• Leads and directs staff to achieve strategic project goals.
• Coordinates with project lead to set budgets, and goals, and develops procedures and training for the project.
• Develops and recommends project management solutions.
• Typically reports to the Chief of Party.

Education:

• Master’s Degree or its International Equivalent in nutrition, public health, or related field
• Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
• Project Management (PM) Certification is preferred.

Experience:

• Typically requires 12+ years of relevant experience in designing and evaluating applicable programs/services – may manage activities of lower-level staff, however, the main function is an individual contributor.
• Hands-on experience in ground-level implementation of nutrition programs in humanitarian and development contexts, as well as in agrarian and pastoralist setups
• Technical familiarity and experience with multisector nutrition programming, in social and behavior change and health system strengthening.
• Experience working in complex environments and managing diverse teams to deliver impact.
• Documented participation on normative bodies or committees that define guidelines relevant to the specific technical area.
• Relevant publications, presentations, reports, and manual/tool development.
• Experience leading business development efforts in the technical area.
• Proficient experience in current program developments in division/unit/technical areas.
• Years of work experience that demonstrates sensitivity to and understanding of technical issues.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• International or Domestic (US) Program Development or Program management preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods.

Technology to be Used:

Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

Less than 25%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.