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SNV

SNV

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Position: Treasury Officer
Job Time: Full-Time
Job Type: Contract
Place of Work: Addis Ababa, Addis Abeba - Ethiopia
Posted date: 2 weeks ago
Deadline: Submition date is over

Company Description

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyze partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all.

For more information on SNV's operations, visit our website: www.snv.org.

Purpose of the job

The treasury officer is responsible for ensuring payment requests comply with SNV Ethiopia Policy and Procedure.

The payment also complies with government requirements, especially on tax matters. H/she is responsible for filing tax returns on time and paying according to tax authority deadlines.

Maintaining the financial policy and regulation, assigning proper Fund/Account codes for project expenses, maintaining registering books, filing, and properly keeping financial documents and reports, preparing payment vouchers, and processing disbursements. S/he is responsible for following up on the deposit of cash/check from Travel/Project advance settlements and others. S/he makes a follow-up on the cash receipt invoices for all collections and deposits the same in the respective bank accounts. S/he also follows up on the filing of financial documents, ensures stamps paid marks on all invoices issues checks to customers, suppliers, and staff, and registers all checks sequentially on the cash register book. S/he is responsible for booking the transactions in SBD for those who passed the compliance and analytical review.

S/he verifies all source documents for proper approval and documentation. S/he provides effective and efficient support and advice to the Program managers, Project/Initiative Managers, and other team members as required on SNV financial policies and government applicable laws.

Job Description

Financial Management and Compliance with SNV/Donor Regulations

  • Ensures that books of accounts are maintained, check receipts, and other financial documents are kept properly or safely.
  • Facilitates income and withholding tax payments to the concerned government offices on time.
  • Do a tax return on time as per Tax authority deadlines.
  • Reconcile all pending Tax liabilities in our books of accounts and make sure they are all paid on time.
  • Ensures that all cash collected is deposited daily in the bank.
  • Develop mechanisms to ensure that the financial operations of SNV are running cost-effectively.
  • Ensures compliance with SNV’s accounting policy as per SNV Finance and Administration policy and procedures manual as well as policy and procedure as established by the Global office.
  • Familiarize herself/himself with all current contractual donor obligations and the donor compliance implementation plan.
  • Follow the country Authority matrix on approval thresholds.

Disbursement and reconciliation processes.

  • Verifies and ensures that required documentation and authorization are presented before effecting payment.
  • Ensure payments requested for goods and services are from the right supplier and check the presence in the approved supplier list.
  • Check purchases, other than the approved supplier list, are following the procedure of the procurement Manual.
  • Maintain a level of signatory of managers to execute payments of cheques.
  • Ensure requests of payments are in line with the organization's policy, such as rate, legality, VAT exemption, etc.
  • Ensure the proper Project Number and Account Codes for every request for payments are used both in documents and in SBD.
  • Make sure all Invoices received have the corresponding PO and Goods receipt booked before posting the Invoice.
  • Post the supplier Invoices and review them to make sure all the GRN/POs were linked to the correct budget lines and GL account before posting the invoice.
  • Ensure all disbursements/payment documents are booked in the SBD link to the approved invoice and submitted for approval before the payment is processed.
  • Prepare cheques or wire transfers to suppliers and staff once all invoices booked in SBD are approved by budget holders and designated management staff.
  • Follow timely settlement of outstanding advances, check the documents and arithmetic correctness, audit them in SBD, and submit for authorization.
  • Prepares all regular monthly payments such as staff salary, settlement of taxes, deposit of pension and provident funds, etc.

Learning

  • Keeps up to date with recent developments in the sector, and government regulations including best practices.
  • Ensures ongoing personal development and learning.
  • Ensures the communication of finance policies and procedures within the organization, and with other stakeholders.
  • Observe internal SNV deadlines and be able to have effective communication.
  • Be proactive and invert and advise new efficient ways to improve our systems, especially about treasury.

Qualifications

A) Education

Required:

BA degree in accounting/ finance

Desired:

Training on Computerized Accounting.

B) Experience

Required:

A minimum of 5 years in similar positions

Desired:

Experience in the NGO sector.

C) Technical Skills

Required:

  • Computer proficiency (Word, Excel & Access).
  • Good knowledge of written and spoken English.
  • Firm belief in teamwork, gender equality, conceptual understanding of the participatory approach, and sustainable development.
  • Proactive and efficient in performing your tasks.

Added advantage:

  • Skill in the use of SAP by designing accounting software
  • Knowledge of tax matters

D) Competencies

  • Focus on Quality
  • Controlling progress
  • Problem analysis
  • Integrity
  • Result orientation

Additional Information

Contract Type: National

Expected start date: As soon as possible

Duty Station: Addis Ababa, Ethiopia.

Contract Duration: Eight months with the possibility of extension based on performance and budget availability.