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Position: Office Administrator/Office Manager
Job Time: Full-Time
Job Type: Permanent
Place of Work: Addis Ababa, Addis Abeba - Ethiopia
Posted date: 3 weeks ago
Deadline: Submition date is over

Job Summary: The Office Manager/Office Administrator will oversee the day-to-day administrative operations of Green Agro Solution PLC, ensuring the smooth functioning of the office and supporting various departments with administrative tasks.

Key Responsibilities:

Office Management:

  • Supervise and coordinate administrative staff and their duties.
  • Manage office supplies inventory and place orders as necessary.
  • Ensure the office premises are well-maintained and organized.

Administrative Support:

  • Handle incoming and outgoing correspondence, including emails and phone calls.
  • Prepare reports, presentations, and documents as required.
  • Maintained accurate records and files for administrative and financial purposes.

Human Resources Support:

  • Assist in the recruitment process by posting job ads and scheduling interviews.
  • Coordinate employee onboarding and orientation activities.
  • Maintain personnel records and updated HR databases.

Financial Management:

  • Monitor and manage office budgets, expenses, and petty cash.
  • Process invoices, reimbursements, and other financial transactions.

Meeting and Event Coordination:

  • Arrange meetings, and appointments, coordinate Debo, Warka, and travel arrangements for staff and management.
  • Coordinate logistics for company events, conferences, and workshops.

Qualifications and Skills:

  • Five years (5) Proven experience in office management or administrative roles.
  • Strong organizational and time management skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and office management software (e.g., ERP systems).
  • Excellent written and verbal communication skills.
  • Ability to handle multiple tasks and prioritize work effectively.
  • Diploma or Degree in Business administration, Management, or a related field preferred.

Working Conditions:

  • This is a full-time position based at Green Agro Solution PLC’s office.
  • Working hours may vary and could include occasional overtime to meet deadlines.

Note: This job description is intended to convey information essential to understanding the scope of the role and the general nature and level of work performed. It is not exhaustive and duties may be added, deleted, or modified as necessary.