Administration and Liaison Officer at World Vision

World Vision

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Position: Administration and Liaison Officer

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 1 month ago

Deadline: Submition date is over

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience the fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Liaison with a government organization

• Liaise with the Immigration Office and MOFA for entry visas and Journalist visas for incoming guests. Record and update the status of visas and passports and give updates to guests and staff.
• Process pre-authorization of NGO visa where online processing is not applicable.
• Process media pre-authorization visa for media crew and make sure WVE is aligned with airport custom requirements.
• Process VIP saloon and airport pass requests.
• Support on processing passports, visas, yellow fever cards, and requisite travel documents for WV Ethiopia international travelers.
• Record and update visa requirements, embassy locations, and related information.
• Liaise with different government offices concerning the internet, telephone, utility, facility, etc.

Guest Handling

• Provide airport pick-up/drop-off for VIP guests.
• Assist in arranging hotel shuttles for guests and timely pick/drop off.
• Assist in liaising between Administration, host, and security departments to make sure guests are picked up from the hotel, have security briefings, and meet with host departments.

Administration Support

• Support in preparation of invitation letters, hotel booking shuttle arrangement, air ticket, event booking, and all related activities in guest handling.
• Support in bill settlement of different services such as accommodation, events, and air tickets.
• Ensure timely settlement of bills related to passport issuance and visa fees on time.
• Assist in preparing monthly reports on NGO visa pre-authorization for incoming visitors, and passport and visa processing for internal staff.
• Assist in updating visitor’s calendars daily.
• Cover Administration coordinators for travel and guest relations positions whenever is necessary.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Knowledge and practical experience in Immigration law, visa processing, airport customs clearance
• Knowledge of Guest relations, visa processing, hotel reservation, travel arrangement
• Excellent communication skills, email correspondence clear and brief
• Excellent English language skills and excellent interpersonal skills
• Excellent team-building skills.
• Flexible, efficient, and cooperative
• Commitment to WVI’s aims, values, and principles.
• Honest and trustworthy
• Demonstrate sound work ethics.

Minimum 3 years of experience preferably holding a similar position.

Required Education, training, license, registration, and certification.

Degree graduate in Management, Business Administration, Marketing, or related fields

Travel and/or Work Environment Requirement

The position may require the ability and willingness to travel domestically.

Language Requirements

Effective in written and verbal communication in English and local language

Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.

Applicant Types Accepted:

Local Applicants Only