Office Administrator at Healthcare System Impact Syndicate Africa

Healthcare System Impact Syndicate Africa

Position: Office Administrator

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Ababa Abeba - Ethiopia

Posted date: 7 months ago

Deadline: Submition date is over

Overview:

Healthcare System Impact Syndicate Africa (ACSIS) is a non-profit non-governmental organization that focuses on bringing quality health care to the most vulnerable population through innovation, community engagement, behavioral change, and service delivery and system strengthening. We are currently seeking a highly organized and motivated Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office. The Office Administrator will be responsible for a range of administrative tasks to support the daily operations of the office. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities:

• Schedule appointments and maintain calendars for staff members
• Manage incoming and outgoing correspondence, including letters, emails, and phone calls
• Maintain accurate and up-to-date HR files and records, ensuring compliance with relevant policies and regulations
• Assist in the preparation and distribution of official letters, memos, and other documents
• Coordinate and support meetings, including preparing agendas, taking minutes, and distributing meeting materials
• Assist in organizing company events and activities
• Ensure the office is well-maintained and equipped with the necessary supplies
• Handle general administrative tasks such as filing, photocopying, and data entry
• Provide administrative support to various departments as needed
• Maintain confidentiality of sensitive information and documents

Contract Type: Full-Time, Fixed-Term Contract

Job Requirements

Qualifications and Requirements:

• Minimum 2 years experience in office administration or a related role
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Proficiency in written and spoken English and Amharic is a must. Knowledge of Amharic is an additional advantage.
• Strong communication skills, both verbal and written
• Attention to detail and accuracy in handling administrative tasks
• Proficient in using office software and equipment, including Microsoft Office Suite
• Ability to work independently and collaboratively in a team environment
• Proactive problem-solving skills and ability to take initiative
• Demonstrated ability to handle confidential information with discretion
• Willingness to take on additional challenges and responsibilities as needed.