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Healthcare System Impact Syndicate Africa

Healthcare System Impact Syndicate Africa

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Position: Office Administrator
Job Time: Full-Time
Job Type: Contract
Place of Work: Addis Ababa, Ababa Abeba - Ethiopia
Posted date: 2 months ago
Deadline: Submition date is over

Overview:

Healthcare System Impact Syndicate Africa (ACSIS) is a non-profit non-governmental organization that focuses on bringing quality health care to the most vulnerable population through innovation, community engagement, behavioral change, and service delivery and system strengthening. We are currently seeking a highly organized and motivated Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office. The Office Administrator will be responsible for a range of administrative tasks to support the daily operations of the office. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities:

  • Schedule appointments and maintain calendars for staff members
  • Manage incoming and outgoing correspondence, including letters, emails, and phone calls
  • Maintain accurate and up-to-date HR files and records, ensuring compliance with relevant policies and regulations
  • Assist in the preparation and distribution of official letters, memos, and other documents
  • Coordinate and support meetings, including preparing agendas, taking minutes, and distributing meeting materials
  • Assist in organizing company events and activities
  • Ensure the office is well-maintained and equipped with the necessary supplies
  • Handle general administrative tasks such as filing, photocopying, and data entry
  • Provide administrative support to various departments as needed
  • Maintain confidentiality of sensitive information and documents

Contract Type: Full-Time, Fixed-Term Contract

Job Requirements

Qualifications and Requirements:

  • Minimum 2 years experience in office administration or a related role
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively
  • Proficiency in written and spoken English and Amharic is a must. Knowledge of Amharic is an additional advantage.
  • Strong communication skills, both verbal and written
  • Attention to detail and accuracy in handling administrative tasks
  • Proficient in using office software and equipment, including Microsoft Office Suite
  • Ability to work independently and collaboratively in a team environment
  • Proactive problem-solving skills and ability to take initiative
  • Demonstrated ability to handle confidential information with discretion
  • Willingness to take on additional challenges and responsibilities as needed.