Event Administrator at Komari Beverage

Komari Beverage

Position: Event Administrator

Job Time: Full-Time

Job Type: Permanent

Place of Work: Addis Ababa, Ababa Abeba - Ethiopia

Posted date: 8 months ago

Deadline: Submition date is over

Scope of Role

Event Administrators play a crucial role in supporting our marketing team and ensuring the seamless execution of events. He/she is responsible for the smooth execution of marketing operations under the supervision of the event coordinator. These include supporting on marketing campaign execution annual marketing planning and external stakeholder management.

The role requires a well-organized and assertive person who will excel in administrative tasks, document control, and database management, contributing to the overall success of our marketing activities.

Job Requirements

Key Responsibilities

a) Marketing Support:

• Assist the marketing team in coordinating with consumers and other stakeholders.
• Collaborate on the development and implementation of marketing strategies and initiatives.

b) Document Control and Database Management:

• Establish and maintain an organized archiving system for easy access to key documents, both physically and digitally.
• Receive, systematically store, and manage all documents submitted to or picked up from the head office.
• Record and store contact information of clients for effective communication.

c) Financial Tracking:

• Track and reconcile event-related expenses, invoices, and payments.
• Ensure accurate financial records and adherence to budgetary constraints.
• Event Set-Up and Tear Down:
• Supervise the groundwork for all event set-up, tear-down, and follow-up processes.
• Coordinate necessary visibility materials and brand ambassadors for marketing activities.
• Monitor and track all event visibility materials to ensure consistency and effectiveness.

d) Regional Event Oversight:

• Overview events in regional cities, ensuring consistent execution and adherence to standards.

e) Distribution Planning:

• Support in creating distribution plans for giveaway items related to marketing activities.
• Coordinate the distribution process and monitor its effectiveness.

f) Administrative Assistance:

• Assist with daily administrative duties to ensure smooth operations.
• Collaborate with various departments to support cross-functional tasks.
• Document control and database management. Set up an archiving system assures easy access to key documents both physically and digitally. Receives and systematically stores all documents submitted to or picked up from the head office, takes and stores contact information of clients

g) Flexibility and Additional Tasks:

• Complete any other responsibilities as assigned by the supervisor, showcasing adaptability and versatility.

Qualification and Experience Required

• Proven experience in administrative roles, preferably in event coordination or marketing support.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in document control and database management.
• Familiarity with event-related financial tracking.
• Ability to oversee events in regional locations.
• Detail-oriented with a proactive approach to problem-solving.
• Interpersonal communication and basic report-writing skills
• Flexibility to adapt to changing priorities.
• Minimum of 1 year of experience in market research and/or event management, preferably in the beverage or FMCG sector.