Logistic and Procurement Officer at GLRA Ethiopia

GLRA Ethiopia

Position: Logistic and Procurement Officer

Job Time: Full-Time

Job Type: Contract

Place of Work: East Wollega, Limu Woreda, Oromia - Ethiopia

Posted date: 8 months ago

Deadline: Submition date is over

Job Description

German Leprosy and TB Relief Association Ethiopia (GLRA-Ethiopia) is a non-profit international NGO working in the field of TB, Leprosy and other NTDs as well as on Humanitarian aid and Socio-economic rehabilitation and research. With funding received from EHF-OCHA, the German Leprosy and TB Relief Association (GLRA) will implement a 12-month project by focusing on improving access and coverage of quality lifesaving Humanitarian response through a multi-sectoral approach in the existing government structure to deliver health and nutrition services, Multipurpose cash (MPC),) and providing psychosocial support in Limu Woreda. The project will strengthen the capacity of government routine Health service delivery, Acute malnutrition prevention and treatment, and build the knowledge of healthcare providers on the delivery of maternal health, and child health including Immunization, mental health, and psychosocial to ensure the continuity and sustainability of these vital services for IDP returnees.

For this project, we are looking for an experienced professional who will manage the implementation of the project in the project area.

Job Purposes:

The Logistics and Procurement Officer is responsible for working closely with the Country Logistics and procurement department, as well as field-based staff and finance for the procurement of all materials and services required for GLRA Ethiopia programs and reports to the Project manager/country logistics manager. The position will liaise with the rest of the team for procurement and operations to ensure all procedures and procurement guidelines are in place and followed.

Key Responsibilities

• Facilitate processes required for Logistics’ Procurement to include maintaining the procurement database, receiving and distributing of procured materials, supervising buyers and assigning daily shopping duties, coordinating with CO for national orders, and coordinating of transport of materials to the project location.
• General management of the entire fleet of vehicles under the field office.
• Support the transportation needs of the program and office staff are net in coordination with the Logistics Officer and Operations staff of other offices.
• Maintain adequate vehicle administration files, including vehicle log sheets, fuel consumption,
• Coordinate airport and ground transportation for all arriving and departing staff, volunteers and guests.
• Support project-wide operational processes including phone cards, office supplies, base items and other items as directed.
• Provide relevant logistical data to management to support operational needs and the program development process.
• Liaise with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
• Ensure materials are received, stored, shipped, and reported in accordance with established procedures and Government guidelines/regulations. Travels to field sites to receive and inspect goods delivered directly to the field.
• Ensure procurement files are accurate and records are in compliance to GLRA and donor procurement policies, the filing system is properly established, all soft copies and hard copies or procurement filed are accessible and manageable.
• Ensure that all order requests and operations in the country office.
• Provide procurement planning support to the programmer staff as required.
•  Maintain a complete, accurate and up-to-date inventory list and stocks.
• Procure all materials and equipment ordered in a cost-effective and transparent manner in line with GLRA and donor-specific policies.
• Maintain proper records of disposal of assets and inventory
• Ongoing market research for new suppliers that may provide better service or value for money for GLRA.
• Assist with the preparation of contracts and amendments of contracts when needed.
• Support on other tasks when required and any other related tasks assigned by the line manager.
•  Liaises and collaborates with field offices to ensure coordinated and optimal utilization of vehicles
• In consultation with the project manager and GLRA-Ethiopia Logistics and Admin Officer manage personnel activities in accordance with GLRA HR manual.
• Prepare staff annual leave plan, Maintain an up-to-date record of annual leave and other leaves;
•  Manage and Maintain records of staff benefits including medical benefits, leave balance,
•  Ensures that request for annual staff appraisal is sent before the year ends
• Manage the administrative functions of the project office
• Ensure effective management of office premises and good facility management through monitoring the cleanness of office premises effectively,
• Performs any other duties as may be assigned.

Duty station: East Wollega, Limu Woreda

Type of employment: Fixed term for 11-month years

Salary: As per the approved project budget

REPORTING: To Project Manager

Job Requirements

• Minimum BA degree in Business Management, Marketing, supply chain management /logistics/purchasing with a minimum of 5 years relevant work
• NGO experience desired
• Experience in humanitarian desired
• Excellent interpersonal communication skills
• Very good computer skills in Microsoft Office ( other system desired)
• Excellent verbal (written ) & oral communication skills in Afan Oromo & English
• Able to communicate complex issues in a concise, accessible and engaging way.
• Flexibility and ability to work under pressure, manage time and prioritize work to deadlines.
• Well-developed organizational and planning skills.
• Punctuality and respect for rules and procedures.
• Must be able to maintain the highest level of confidentiality regarding work-related information and data