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Health Development and Anti Malaria Association (HDAMA)

Health Development and Anti Malaria Association (HDAMA)

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Position: Planning, Monitoring, Evaluation and Reporting Coordinator
Job Time: Full-Time
Job Type: Contract
Place of Work: Addis Ababa, Ababa Abeba - Ethiopia
Salary: Birr37,001.00
Posted date: 6 months ago
Deadline: Submition date is over

Organizational Background

Established in 1998, HDAMA is an Ethiopian charity organization working on comprehensive prevention and control of communicable diseases (Malaria, HIV/AIDS, COVID-19, and TB) and non-communicable diseases; sexual reproductive health, nutrition, Women & youth empowerment and environmental wellbeing.

We work in Amhara, Oromia and SNNPR with grassroots communities, government, academic institutions, NGOs and CBOs to ensure effective and sustainable service, participation and change in Ethiopia, focusing on health and development. Our areas of expertise include:

  • Disease prevention and control,
  • Policy and Service advocacy (Tobacco, unhealthy food, underserved groups),
  • Community empowerment and system strengthening,
  • Behaviour change communication,

Key Functions

The position holder will be responsible for the overall coordination of planning, monitoring, evaluation and knowledge management activities in HDAMA. S/he also identifies performance indicators, develops quality assurance strategies, trains program employees, and ensures all program aspects comply with institutional mission, goals, strategies, and donor requirements. S/he ensures that there is a reliable and up-to-date database; the production of timely and accurate reports at the project and national levels. Moreover, the PMER Coordinator collaborates with the program and other staff and prepares project proposals.

Descriptions of Duties:

  • Lead the development of project proposals, and strategic and annual plans that contribute towards achieving wider organizational vision, mission and goals.
  • Ensure all project M&E plans and log frames align with the organization’s overall theory of change, mission, goals and targets.
  • Lead a team of workers in the Planning, Monitoring, Evaluation and Reporting departments.
  • Establish program indicators for all the programs that show specific changes after the introduction of certain interventions.
  • With the project coordinators, assist project teams to prepare and implement project-specific targets and plans for data collection and monitoring.
  • Ensuring compliance i.e. whether a program/project or regular activities adheres to relevant legal regulations, program standards, donor requirements and organizational policies.
  • In collaboration with branch office/s, project units and partners, organize and/or conduct regular monitoring, supportive supervision and internal reviews by preparing and using appropriate checklists based on the schedule.
  • Analyze data to track project and program progress against agreed targets and log-frames.
  • Consolidate monitoring and evaluation findings, compare against the original project plan and suggest way/s of correcting deviations to the Deputy Executive Director and other concerned staff.
  • Developing and ensuring implementation of data collection techniques and tools, including working with external service providers to develop other relevant management information systems.
  • Provide technical assistance for Project coordinators/officers, project staff, and branch offices on data gathering, documenting and reporting. Coordinating and actively taking part in the development and implementation of evaluation plans for projects and regular functions.
  • Share evaluation results with all relevant HDAMA teams and ensure that lessons from evaluations are incorporated into the development of all new plans/projects.
  • Prepare reports for internal and external audiences based on data from other departments, branches, and project units and monitoring and evaluation processes using standard templates.
  • Design and implement a system to identify, analyze, document and disseminate lessons learned from program and project activities.
  • Together with project coordinators and other staff, conduct research and learning activities at a program level and coordinate expertise around baselines, learning reviews and evaluation-related activities.
  • Make sure project data is timely entered into a database, properly analyze data and generate analytical summaries to be used for proposal development, reporting, for uploading on the website and other result outlets.
  • Ensure the communication of learning within the organization, with partners and other stakeholders.
  • Assist the presentation, delivery and documentation of research findings or key learning pieces to key stakeholders and policymakers.
  • Train program teams to use data collection tools and techniques appropriately, including ongoing mentoring and support.
  • Assist administration and program teams to create and manage a central filing system for all program information

Department: Program Management

Length of contract: One year with the possibility of an extension

Role type: National

Travel involved: Frequently travel to project areas

Reporting to: Deputy Director

Direct reports: None

Job Requirements

Person specification

Qualifications and experience:

  • First degree or graduate degree in a related discipline
  • At least 5 years for the first degree and 3 years for the graduate degree of which three in a team management role and with demonstrated results conducting research or monitoring and evaluation, including qualitative and quantitative data collection and analysis
  • Experience with coordinating research dissemination, including writing evaluation reports and briefs, organizing dissemination events, and presenting findings
  • Proven ability to work with diverse and large teams and to foster a positive working environment with local and international stakeholders

Desirable:

  • A qualification in public health, project management, development studies, social sciences, or a related field
  • Familiarity with social behavior change communication and capacity strengthening
  • Experience in M&E designing and implementation