Senior Human Resources Officer at FHI 360

FHI 360

Position: Senior Human Resources Officer

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 8 months ago

Deadline: Submition date is over

About FHI 360:

Family Health International (FHI) 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

FHI 360 leads the implementation of the USAID-funded Ethiopia Community Nutrition Activity. The Activity focuses on enhancing multisector coordination and accountability; improving nutrition practices and health-seeking behaviors; and strengthening the delivery of quality nutrition services within USAID’s Feed the Future Zones of Influence.

Job Summary:

Working closely with the HR Manager, this position is responsible for setting human resource direction for the Ethiopia Office; providing oversight and management to ensure the office is operationally efficient and effective. The position holder will develop a thorough understanding of the offices’ requirements regarding human resources. They will partner with senior project leadership to identify talent gaps and address the needs of staff. With support from the HR Manager, the Senior HR Officer will be responsible for ensuring HR procedures and policies are in place and are adhered to in the office.

Accountabilities:

• Ensure that the country adheres to employment standards, HR policies and FHI 360 policies and procedures.
• Support the development of personnel guidelines working closely with the country leadership, regional and HQ HR and manage and implement personnel policies and procedures.
• Lead recruitment, selection and onboarding of all employees.
• Maintain and prepare all personal files, ensuring that all information about each staff is up-to-date accurate and filed.
• Prepare and disseminate internal and external vacancy publications and liaise with candidates and management at different stages of the recruitment process.
• Initiate and follow up on reference checks, and ensure that other background checks are performed.
• Update information on all staff members and manage different types of employment contracts.
• Oversee and maintain benefits administration and staff compensation including payroll for the Ethiopia Office.
• Counsel and advice to staff on personal and work-related issues including providing guidance and direction to management team and employees on human resource-related topics.
• Work with staff and management to facilitate staff professional development and training opportunities.
• Communicate and ensure compliance and consistency with office practices and policies and compliance with all employment-related laws.
• Perform any other related duties/ responsibilities as may be assigned.

Applied Knowledge and Skills:

• Must have a working knowledge and be current with relevant employment-related laws.
• Broad knowledge and experience in employment law, compensation, payroll and taxes, benefits administration, organizational planning and development, employee relations, safety, training and development and office administration.
• Must have good computer skills in Microsoft Office applications and HRIS systems.
• Must be accurate and efficient, high energy, comfortable performing multifaceted projects in conjunction with day-to-day activities.
• Strong oral and written communication skills. Superior interpersonal and coaching skills including patience and ability to work well with staff at all levels.
• Evidence of the practice of a high level of confidentiality and excellent organization skills.
• Demonstrated ability to successfully participate on senior management teams that provide leadership and strategic direction.
• Excellent analytical skills and good reasoning abilities and sound judgment.
• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Ability to develop effective work plans and priorities in order to meet business objectives.
• Ability to develop effective work plans and priorities in order to meet business objectives.
• Ability to manage tight deadlines and deliver high volumes of work with minimal or no supervision.
• Superior public relations and diplomacy skills and experience.
• Excellent critical thinking and problem-solving skills to plan, organize, and manage resources for the successful completion of projects.
• Experienced at motivating, influencing and collaborating with others.
• Ability to speak the country’s language and demonstrate sensitivity.

Supervision Given/Received:

• Work is under limited supervision and general instructions are given for new activities or special assignments.
• Offers ideas and suggestions for improving efficiency but does not change procedures without supervisor’s approval.
• May supervise junior-level staff.

Education:

• Bachelor's degree in business administration, Social Sciences or its recognized equivalent.

Experience:

• Typically, 7+ years of experience in human resources with increasing responsibility.
• Other relevant professional/management certifications, familiarity with donor-funded rules and regulations would be an advantage.
• Experience of HR in an international organization is an advantage.
• Experience must reflect the knowledge, skills and abilities listed above.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%