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Position: Accounts Payable Administrator
Job Time: Full-Time
Job Type: Permanent
Place of Work: Addis Ababa, Addis Abeba, Ethiopia
Posted date: 3 months ago
Deadline: Submition date is over

Role Purpose

Payment of outstanding debts to DHL service providers (invoice processing, settlement and query resolution).


  • Ensuring invoices and related documentation are complete and authorized.
  • Responsible for ensuring that valid supplier invoices are authorized and accurately processed and allocated.
  • Ensure that invoices are billed as per contracts and any discrepancies are investigated timely.
  • Monitoring and reporting on the creditor’s aging analysis to ensure suppliers are paid in line with agreed payment terms.
  • Providing AP coding for invoices to be scanned into Basware, following invoices approval by the respective HoD and providing other support to SSC till the invoice processing is completed
  • Resolving supplier queries and invoice entry misallocations.
  • Perform monthly supplier reconciliations to ensure there are no longer outstanding payments, invoices and payment issues to be investigated and resolved timely.
  • Responsible for processing customer refunds and any discrepancies investigated timeously.
  • Ensure regular petty cash reimbursements and documentation is complete, authorized in line with Petty Cash Policy and correctly processed
  • Vendor onboarding and vendor database maintenance activities by ensuring that all vendors’ information and related supporting documents are kept up to date and maintained (VMD)
  • Accountable for timely payments to DHL vendors and partners.
  • Monitor procurement and accounting compliance as applicable to the PtP function.
  • Manual payment journals preparation and uploading to Ishare for posting
  • Monitor PtP compliance and local legislation and provide support to SSC and CFO in ensuring compliance with the Local PTP Processes and CRISP requirements.
  • Provide assistance for any other ad-hoc duties


  • 2-4 years of experience in related areas of responsibility.
  • Senior service, production, or support roles highly experienced in the area of responsibility.
  • Performs all of the standard and some specialized more complex aspects of the function. Thorough knowledge of tasks and responsibilities. Effectively applies skills in accomplishing tasks.
  • University Degree in Accounting