Information Management Officer at UNICEF

UNICEF

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Position: Information Management Officer

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 10 months ago

Deadline: Submition date is over

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. 

The Field Operations and Emergency Section in Addis Ababa is responsible for the operation and coordination of UNICEF’s eight Field Offices and two Level 3 emergencies across the country, not to mention multiple smaller emergencies. With UNICEF in Ethiopia being at the forefront of emergency preparedness and response among all UN agencies, UNICEF saves lives on a daily basis with our immediate and protracted response programmes.

A key part of successful coordination for emergency preparedness and response is the collection and usage of both quantitative and qualitative which is thoroughly analyzed and effectively visualized to help track results, make programmatic decisions and encourage donor funding. In line with the needs in the section, the Emergency Information Management Officer post is responsible for the preparation of situation reports and emergency information management products in support of the overall office humanitarian assistance and country programme in fulfillment of the rights of children and women in Ethiopia. This post reports to the Emergency Information Management Specialist. The Emergency Specialist serves as a second supervisor.

How can you make a difference?

The key functions and accountabilities for this position are:

Information Management

• Draft regular and emergency reports in consultation with project officers, program and operational sections as well as the planning / M&E section. Edits reports before submitting them to donors, ensuring that they satisfy appropriate UNICEF guidelines, are grammatically correct and clearly written and match funding utilization agreements and guidelines.
• Produce monthly situation reports (sitrep) and donor updates related to humanitarian assistance and emergency responses in the country following the standard reporting scheme/format being revised. Collates, verifies and circulates as required, all UNICEF regional reports and sitreps and makes adequate follow-up of urgent points of action.
• Maintains a good archive of all internal and external documents received, both hard & electronic copies. Organize the most relevant documents for the local intranet, EW/DP home page, and facilities access all UNICEF sections. Organizers an effective database of useful tools and information on emerging issues, references documents, publications, etc. in collaboration with the Communication Section
• Participates in implementation and monitoring missions as required, gathering information to be included in reports. Participants in donor visitations to project sites and documents project site reports.
• Participants in other report-writing functions and missions assigned by the Head of Office.

Emergency preparedness and response

• Assists in the formulation of plans of action in preparation and response to emergencies. Gathers information on best practices in emergency situations for the preparation of contingency plans. Monitors compliance of all sectors with emergency plans of action.
• Identifies formal and informal sources of information. Collects, interprets and analyses all available data on the evolving emergency situation and its implications for the emergency operation. Keeps the effective flow of information and communication crucial for the planning and implementation of emergency measures. Identifies the availability of resources in emergency-prone areas
• In the event of an emergency, promptly assists in implementing the initial operational tasks relating to emergency assistance. Immediately collects reliable information to verify the nature and extent of the emergency with staff, government officials, other UN agencies or local organizations and media.
• Participates in the implementation of plans of action and work plans for emergency projects. Undertakes field visits to emergency project areas, to assess local conditions and monitor project progress.

Expected Deliverables

• Monthly Field Operations and Emergency Situation reports.
• Every other month, publish, with the guidance of the communication and Advocacy Section high quality, thematic Humanitarian situation reports.
• Manage the Sections documents library and online resources.
• Make constructive enhancements to results reporting and monitoring through the development of standard operating procedures, templates and Workflow processes.
• Make decisions on the type and scope of documentation and supporting photographs, images, etc. to package convincing reports in line with UNICEF’s accountability standards.
• Makes recommendations on the future directions in fundraising to enhance achievements of results for children and women.
• Timely and thorough analysis is made to identify emergency-prone situations and contribute to early warning and enhancing emergency preparedness.
• Emergency preparedness and response plans address gender issues that may be expected to intensify during emergencies.

To qualify as an advocate for every child you will have…

• First-level University degree (BA) in one of the following fields is required: communication, information management, social science, or a relevant technical field
• A minimum of one [1 year] of relevant professional experience in reporting, producing information products, or another relevant technical field.
• Experience in emergencies is an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

• Builds and maintains partnerships (1)
• Demonstrates self-awareness and ethical awareness (1)
• Drive to achieve results for impact (1)
• Innovates and embraces change (1)
• Manages ambiguity and complexity (1)
• Thinks and acts strategically (1)
• Works collaboratively with others (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to including everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and qualified female candidates as well as persons with disabilities are highly encouraged to apply. Please indicate in your application any reasonable accommodations UNICEF can provide in the recruitment process. 

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.