Logistic Assistant at World Food Programme (WFP)

World Food Programme (WFP)

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Position: Logistic Assistant

Job Time: Full-Time

Job Type: Permanent

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 10 months ago

Deadline: Submition date is over

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

CONTRACTUAL INFORMATION

JOB TITLE: Logistics Assistant 

CONTRACT TYPE/GRADE: Service Contract level 5

UNIT/DIVISION: Supply Chain/ Contracting Unit 

DUTY STATION (City, Country): Addis Ababa, Ethiopia

NUMBER OF POSITIONS: 1

DURATION:12 months ( with a possibility of extension)

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

BACKGROUND & PURPOSE OF THE ASSIGNMENT

To support logistics contracting processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide specialized support to logistics contracting activities, following standard processes, and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Assist in conducting annual comprehensive logistics market assessments for Ethiopia and contribute to annual logistics shortlisting exercises.
3. Assist in launching Request for Quotations for different logistics services and evaluate received offers.
4. Ensure all named companies/individuals of service providers are checked against the UN1267 list and any other sanction lists prior to shortlisting and again prior to any award of contract.
5. In conjunction with the Operations Section of the Logistics Unit, compile data and maintain a filing system for performance evaluation of contracted logistics service providers. 6. Collect and compile data for quarterly CSC reports, including market highlights.
6. Maintain a comprehensive and coherent filing system for all contracting-related documentation.
7. Maintain contractual information management tools e.g., contract monitoring tool, shortlist overview sheet, shortlist contact details sheet etc.
8. Communicate to the LTSH team accurate rates to incorporate in LTSH matrix updates and contractual changes that will be reflected eventually in submitted invoices.
9. Support management of logistics vendors? contracting activities including performance monitoring and measurement.
10. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of a client service mindset.
11. Perform other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: A post-secondary certificate or university degree in supply chain, Logistics, Economics and Business Management, in any other relevant field is an added advantage.

Experience: At least 5 years of progressively responsible experiences in Supply Chain, Logistics operations, or a related relevant Business Stream.

Language: Fluency in oral and written communication in English and local language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers? performance against set KPIs.
• Experience in assisting in the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

Qualified females and persons with disability are highly encouraged to apply!

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP?s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.