Economic Commission for Africa (ECA)
Position: Officer - Human Resource
Job Time: Full-Time
Job Type: Contract
Place of Work: Addis Ababa, Addis Abeba, Ethiopia
Posted date: 6 months ago
Deadline: Submition date is over
Organization Setting and Reporting
This position is located in the Human Resources Unit of the United Nations Office to the African Union (UNOAU) Ethiopia, Duty Station Addis Ababa. The incumbent reports to the Head of the Administration Section.
Within delegated authority, the Human Resources Officer will be responsible for the following duties:
Recruitment and Staff Selection
- Monitors vacant posts of assigned level/group and ensures adherence to policies and procedures in filling these posts.
- Contributes to the recruitment process and support the development of recruitment strategies and plans, coordinating with client offices in forecasting and identifying vacancies, preparing job openings, reviewing and screening candidates
- Review job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents.
- Conducts preliminary review, and prepares and submits recruitment cases to approving officials/entities.
- Arranges and conduct interviews for the selection of candidates.
- Reviews recommendations on the selection of candidates by client offices.
- Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and establishing new procedures on recruitment and staff selection.
- Coordinates and administers language professional examination and other programmes and tests related to the recruitment of professional, general service and other categories of staff.
- Manages the recruitment and selection of national staff ensuring the development of job descriptions for approved posts, liaising with the UNHQ on the classification of such posts, advertising and guiding managers on the selection process in line with UN rules and regulations.
Administration of entitlements and Benefits
- Provides advice and guidance to managers and staff on human resources-related matters
- Recommends level of remuneration for consultants.
- Provides advice on the interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.
- As requested by the supervisor, might be required to represent the office in joint bodies and working groups relating to salaries and other conditions of service.
- Assist in the process of knowledge/awareness building amongst programme managers, senior management and staff members with regard to the staff rules and regulations, and related guidelines in the administration of entitlements and their strict application by the HR Section, including consistent implementation of delegated authority;
- Monitors and evaluates the effectiveness of related guidelines, HR rules, regulations practices and procedures programmes to meet identified needs.
Administration of Justice
- Researches and compiles the mission?s responses to formal and informal requests coming from different entities under the Administration of Justice (AoJ) system
- Contributes to efforts and measures aimed at addressing and mitigating staff grievances with the purpose of resolving them at the lowest practical level.
- Contributes to the development of preventive activities such as training and sharing best practices and recent jurisprudence related to human resources management.
Staff and Management Relations
- Participates in meetings with staff representatives to address issues affecting the staff and coordinate the quarterly meetings with the Head of the Mission and Director/Chief of Mission Support;
- Organizes, as necessary, general or specific meetings for the staff on issues such as mandate implementation, the status of HR reforms and other organizational change initiatives, etc.
- Under the supervision of the CHRO, the HRO contributes to the monitoring and evaluation of the implementation of delegated authorities, through inter-alia, the Human Resources Management Scorecard (HRM-S), Service Level Agreements, HRM-S indicators, and the Senior Managers' Compact.
- Contributes to the development of a set of actionable and targeted change management plans, including coaching and training in order to implement these responsibilities and reports on possible gaps and risks and recommends corrective action.
- Assist with the development of a communication strategy with a dedicated intranet page on HR issues and regular formal and informal meetings.
- Conducts research on precedents, policy rulings and procedures.
- Maintain human resources information systems, including constant updates and generation of information and reports for use by management.
- Performs other duties as required.
Professionalism: Knowledge of human resources policies, practices, procedures, and tools and ability to apply them in an organizational setting. Ability to identify issues, analyze and formulate opinions, and make conclusions and recommendations on complex human resources policy and development issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be ?clients? and seeks to see things from clients? point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients? needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients? environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to the client.
- Advanced university degree (Master?s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Do you have a minimum of five years of progressively responsible experience in human resources management is required
- Experience in administration-related areas such as human resources, finance, and budgeting is required.
- English and French are the working languages of the United Nations Secretariat.
- For this position, fluency in written and spoken English is required.