Recruitment Operations Specialist at African Union Commission (AUC)

African Union Commission (AUC)

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Position: Recruitment Operations Specialist

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa - Ethiopia

Salary: $12,834.00 per annum

Posted date: 1 year ago

Deadline: Submition date is over

Purpose of Job

To provide frontline operational support in the recruitment of staff for AU Commission Departments/Directorates. Participate in recruitment processes and activities to ensure the smooth running of all recruitment procedures.

Main Functions

• Provides timely operational support;
• Plans and prepares draft operational work schedules and follow-up implementation;
• Coordinates and/or Engages in technical assistance and/or logistical work;
• Provides support for the creation, improvement and maintenance of operational processes and systems;
• Prepares office communication and drafts reports;
• Handles communication at the operational level and provides updates;
• Provide support for the compilation and maintenance of data and information for preparation, implementation, and monitoring of budgets, activities, etc

Specific Responsibilities

• Provide support for the provision of comprehensive first-line information about recruitment to departments and responding to recruitment-related queries in a responsive and client-focused manner;
• Coordinates the scheduling and organizing of shortlisting and interview sessions for client departments
• Makes logistical and administrative arrangements for shortlisting and interview exercises for panels and candidates;
• Delivers accurate shortlisting and Interview reports using success factors;
• Conducts follow-up on recruitment decisions to ensure their timely implementation;
• Prepares weekly activity reports of shortlisting and interviews for submission to the recruitment officer
• Ensures reference checking for successful candidates;
• Provides support for processing appointment decisions by submitting all relevant and complete documents to the appointing authority.
• Creates contracts on SAP upon the appointment of successful candidate;
• Undertakes clerical and administrative work related to recruitment; 
• Coordinates travel for fly-in candidates; 
• Maintains candidate database and ensures record keeping for all recruitment activities; 

Academic Requirements and Relevant Experience

• A Diploma in Human Resource Management, Administration or any other related field with five (5) years of experience in administrative work in similar international organizations Or
• Candidates with Bachelor?s degree are required to have two (2) years of experience in administrative work in a similar international organization.

Required Skills

• Knowledge of SAP success factor is desirable
• Planning and organizational skills 
• Negotiation and interpersonal skills
• Communication and report writing skills 
• Computing skills 
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Spanish) and fluency in another AU language(s) is an added advantage

Core Competencies

• Teamwork and Collaboration;
• Accountability awareness and Compliance;
• Learning Orientation;
• Communicating Clearly;

Functional Competencies

• Troubleshooting;
• Job Knowledge and information sharing:
• Task Focused;
• Continuous Improvement Awareness;

TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal-opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

REMUNERATION:

Indicative basic salary of US$ 12,834.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Applications must be made not later than April 24, 2023

Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.

Only applications registered online with a complete curriculum vitae (CV) attached will be considered. 

The Africa Union is an equal-opportunity employer and female candidates are strongly encouraged to apply