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UNHCR

UNHCR

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Position: Registration Assistant
Job Time: Full-Time
Job Type: Contract
Place of Work: Sheddar, Ethiopia
Posted date: 1 year ago
Application Deadline: Submition date is over

Eligible Applicants

  • This position is advertised open to Group 1, Group 2, if applicable,  and external applicants.

Procedures and Eligibility

  • Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

Duties and Qualifications

Organizational Setting and Work Relationships

The Registration Assistant is a member of the registration team and is supervised by a more senior colleague who normally reports directly to the Registration Officer. The incumbent is responsible for supporting all activities related to registration, which may also include functions related to reception, filing and data management. S/he responds to queries from asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements. The Registration Assistant liaises with protection staff and partners to ensure timely identification and referral of persons of concern for protection follow-up and may provide interpretation and/or translation services in cases for which s/he has the required language competencies.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR¿s core values of professionalism, integrity, and respect for diversity.

Duties

  • Conduct registration interviews in accordance with local SOPs and registration standards.
  • Respond to queries from asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements.
  • Maintain accurate and up-to-date records and data related to all individual registration cases.
  • Identify persons with specific needs and ensure timely referral to protection follow-up as required.
  • Collaborate with protection staff and/or partners in the delivery of assistance and programming, including the provision of identity and entitlement documentation
  • Act as interpreter and translator when needed.
  • Refer cases to other units within the office and to implementing partners as necessary.
  • Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

  • Years of Experience / Degree Level
  • G4 - 1-year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education

  • Not applicable

Certificates and/or Licenses

  • Social Sciences; Statistics; Mathematics; Information Technology; HCR Protection Long Prog;
    (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

  • Not specified.

Desirable

  • Experience in working with UNHCR progress software.

Functional Skills

  • IT-Computer Literacy;
    (Functional Skills marked with an asterisk* are essential)

Language Requirements

  • Core Competencies
  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Client & Result Orientation

Managerial Competencies

  • Not applicable.

Cross-Functional Competencies

Analytical Thinking
Technological Awareness
Planning and Organizing

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seek guidance and support from relevant UNHCR resources when these issues arise.

Position Competencies

  • Competencies as defined in Job Profile

Language Requirements

  • Knowledge of English is Essential

Additional  Information

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, traveling, processing, training or any other fees).

An eliminatory or complementary written test for shortlisted candidates may be conducted which may be followed by a competency-based interview.

Female Candidates are encouraged to apply