Purchaser at Dan Church Aid

Dan Church Aid

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Position: Purchaser

Job Time: Full-Time

Job Type: Contract

Place of Work: Gambella - Ethiopia

Salary: As per the company scale

Posted date: 3 years ago

Deadline: Submition date is over

Dan Church Aid (DCA) is a legally registered international NGO engaged in the development and humanitarian assistance to poor rural people in Ethiopia in partnership with Ethiopian NGOs and civil society organizations.

DCA Ethiopia is looking for a competent purchaser for its field office in Gambella. The purchaser is responsible for the clerical purchasing activity of the DCA Gambella field office measured by DCA Procurement Objectives and Goals.
Vacancy Number:     Vacancy number: DCA-ETH/VA-004/2021
Type of Contract:       One year with extension probability based on performance and funding
Duty Station:             Gambella
Reporting to:             Finance and Admin coordinator  
Expected Start Date: As soon as possible
Salary:                        As per the DCA salary Scale

Main tasks of the position:
 Job Summary
 Under the overall guidance and supervision of the Admin and Finance Coordinator, in Gambella, the successful candidate will be responsible and accountable for the clerical purchasing activity of DCA  Gambella Field Office measured by DCA Procurement Objectives and Goals  (Value Sourcing and Value for Money, Availability and Quality assurance  and Timely delivery of items)
Specific Duties and Responsibilities

• Carry out purchasing functions within Gambella Field Office, including Quotation Collection, distribute a request for quotation or request for proposals, follow the delivery of items and ensure their delivery as per the terms and Conditions in the Purchase Order.

• Responsible for collecting quotations for all items from potential suppliers.
• Receives requests for goods and services (requisitions) and ensures their completeness/compliance before they are processed.
• Collection/delivery of goods, including adequate record-keeping and regular updating of procurement tracker.
• Ensure timely delivery of supplies and equipment to the specified locations and proactively liaise with relevant managers to clarify relevant specifications
• Responsible for handover all the purchased materials to DCA Gambella FO Storekeeper.
• Responsible to ensure materials delivered to DCA fulfill the specification stated in the Purchase Order. 
•  Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled, and translating information to the English language before approval.
• Responsible to regularly update suppliers and price database.
• Responsible to provide information to the line manager and procurement Committee on the inclusion of new suppliers and changes in the market condition.
• Conduct purchases as per the DCA procurement guidelines and Ethical standards.
• Responsible to maintain a copy of purchase documents for reference and procurement audit purposes.
• Responsible for customs clearance as required.
• Responsible for the issuance and follow-up of duty-free importation permission process as required.
• Jointly responsible to ensure the safe delivery of materials procured by DCA Addis Office.

Key Qualifications / Experience: BA Degree in Procurement and Supply Management or Logistics Management, Supply Chain Management, or related field from a recognized University
Minimum of three years of experience in similar Positions
 Technical & Other Skills

• Professional Experience in the field of Procurement & Logistics, Supply Chain and other related fields;

• Demonstrated knowledge of supply chain, administration, and evaluation techniques, and practices;
• Demonstrated experience in liaising with donors, governmental authorities, and INGOs;
• Good level of computer literacy, including database applications;
• Ability to supervise staff and coordinate administrative activities;
• Working experience in the region is an asset;
• Experience within the International Humanitarian Field and the organizations of the INGO and UN Common System.
• Fluency in English is required. Working knowledge of a local language is an advantage.