Legal Administrative Assistant
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Yonatan law office
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Position: Legal Administrative Assistant
Job Time: Full-Time
Job Type: Contract
Place of Work: Addis Ababa, Ethiopia
Posted date: 1 month ago
Application Deadline: Submition date is over
Main Job Duties and Responsibilities
- respond to clients and provide information to clients
- log and distribute incoming mail including regular and electronic mail
- set up, organize, and maintain paper and electronic filing systems following recognized procedures and standards
- process and track legal work
- record and monitor deadlines
- update status and tracking reports
- collect and retrieve information from files as needed
- create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, and briefs
- collecting court documents from and to courts
- prepare and edit correspondence, minutes, letters, memos, presentations, and spreadsheets
- transcribe dictation
- review and proofread documents and correspondence to ensure accuracy
- process and distribute documents effectively
- gather case evidence and documentation including medical records, statement of charges, client and witness statements
- plan and schedule appointments, conferences, meetings, and travel arrangements for legal staff
- coordinate logistics for meetings and conferences
- provide administrative support including copying, scanning, and faxing
- monitor and coordinate the flow of information internally and with external stakeholders
- maintain accurate expense account records
- prepare and process expense reports and reconciliations
- the coordinate client billing process
- handling tax and revenue
Education and Experience
- BA degree
- in-depth working knowledge of relevant computer programs including MS Office and typing Amharic
- experience with the document management system
- knowledge of tax report and filing
- knowledge of applicable document development processes
Key Job Skills and Competencies
- planning and organizational skills
- able to adapt to changing priorities and demands
- deadline-driven
- strong verbal and written communication skills
- attention to detail and accuracy
- problem analysis and resolution
- initiative
- sound judgment and decision-making skills
- information collection and management
- able to effectively handle sensitive and confidential information
- ability to work effectively as part of a team
- able to work well under pressure