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Yonatan law office

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Position: Legal Administrative Assistant
Job Time: Full-Time
Job Type: Contract
Place of Work: Addis Ababa, Ethiopia
Posted date: 1 month ago
Application Deadline: Submition date is over

 Main Job Duties and Responsibilities

  • respond to clients and provide information to clients
  • log and distribute incoming mail including regular and electronic mail
  • set up, organize, and maintain paper and electronic filing systems following recognized procedures and standards
  • process and track legal work 
  • record and monitor deadlines
  • update status and tracking reports
  • collect and retrieve information from files as needed
  • create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, and briefs
  • collecting court documents from and to courts
  • prepare and edit correspondence, minutes, letters, memos, presentations, and spreadsheets
  • transcribe dictation
  • review and proofread documents and correspondence to ensure accuracy
  • process and distribute documents effectively
  • gather case evidence and documentation including medical records, statement of charges, client and witness statements
  • plan and schedule appointments, conferences, meetings, and travel arrangements for legal staff
  • coordinate logistics for meetings and conferences
  • provide administrative support including copying, scanning, and faxing
  • monitor and coordinate the flow of information internally and with external stakeholders
  • maintain accurate expense account records
  • prepare and process expense reports and reconciliations
  • the coordinate client billing process
  • handling tax and revenue

Education and Experience

  • BA degree
  • in-depth working knowledge of relevant computer programs including MS Office and typing Amharic
  • experience with the document management system
  • knowledge of tax report and filing 
  • knowledge of applicable document development processes

Key Job Skills and Competencies

  • planning and organizational skills
  • able to adapt to changing priorities and demands
  • deadline-driven
  • strong verbal and written communication skills
  • attention to detail and accuracy
  • problem analysis and resolution
  • initiative
  • sound judgment and decision-making skills
  • information collection and management
  • able to effectively handle sensitive and confidential information
  • ability to work effectively as part of a team
  • able to work well under pressure